Executive Assistant

MongoDB’s mission is to empower innovators to create, transform, and disrupt industries by unleashing the power of software and data. We enable organizations of all sizes to easily build, scale, and run modern applications by helping them modernize legacy workloads, embrace innovation, and unleash AI. Our industry-leading developer data platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available in more than 115 regions across AWS, Google Cloud, and Microsoft Azure. Atlas allows customers to build and run applications anywhere—on premises, or across cloud providers. With offices worldwide and over 175,000 new developers signing up to use MongoDB every month, it’s no wonder that leading organizations, like Samsung and Toyota, trust MongoDB to build next-generation, AI-powered applications.

MongoDB is seeking an Executive Assistant to support our Chief Information Officer and two IT Executives. The role will be based out of our Palo Alto office. Your day will consist of managing and prioritizing a steady stream of requests, meetings and trips. You will work closely with the IT Organization to ensure your executives are available and prepared to make business decisions in a timely and efficient manner. 

The right candidate will be able to balance the needs and requirements of their executive as well as other stakeholders and be ready to pitch-in wherever necessary. You should feel comfortable interacting with senior executives and their assistants to coordinate meetings and other business activities. You should be able to manage multiple projects with a focus on the details to ensure accuracy with sensitive information. You should be comfortable working in a fast-paced environment with quickly changing priorities while being calm, efficient and highly organized. This role can be based out of our San Francisco or Palo Alto offices.

• Proactively support three IT executives based out of the Palo Alto Office.
• Manage the executives’ calendars meticulously and thoughtfully, coordinating all meetings and calls, including video conferencing and large team events in a prompt and efficient manner
• Collaborate with peers and ensure alignment on key business meetings
• Assist with special assignments/projects, as needed while exercising sound judgment, and seeing beyond the day-to-day to anticipate changing priorities
• Track action items and key issues to closure with a high degree of integrity and accountability
• Manage all travel logistics and associated expenses, and be ready to handle last-minute changes
• Schedule, plan, and execute quarterly offsites and team events
• Build relationships with key stakeholders in your executives internal and external network

• 4+ years experience supporting senior executives, or other relevant experience working directly with executives
• Flexibility to come into the Palo Alto office as needed to support events and initiatives
• Ability to support additional executives as needed to support the adapting needs of the business
• Bachelor's Degree or equivalent work experience is preferred
• Extremely well organized and detail-oriented
• Excellent verbal and written communication skills
• Discretion with highly sensitive information
• Experience booking both domestic and international travel
• Strong awareness and comfort operating across multiple time zones
• Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Microsoft Office, and video conferencing tools
• Creative, flexible, and innovative team player 
• Take feedback well
• Ability to adapt and work autonomously with little direction while over communicating to ensure desired outcomes are clear

To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at MongoDB, and help us make an impact on the world!

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

MongoDB, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Req ID: 3263209161