Executive Assistant

About the role:

Samsara is seeking a highly adaptable, motivated, and results-driven Executive Assistant. This EA will work directly with two to three VPs within our Legal/Compliance and Workplace departments and will be responsible for executing business-related administrative duties, including calendaring, travel, expenses, event planning, and ad hoc project management. The ideal candidate is self-directed, a fast learner capable of managing a varied workload from multiple inputs, and can effectively prioritize day-to-day tasks against the bigger picture.

In this role, you’ll report directly to the VP of Workplace and the VP of Legal/Compliance and be supported by a team of fellow EAs. Your primary responsibility will be to work alongside your executives to provide top-tier administrative support. 

This is a remote/work-from-home role open to candidates residing in Mexico.

You should apply if:

• You want to impact the industries that run our world: Your efforts will result in real-world impact—helping to keep the lights on, get food into grocery stores, reduce emissions, and most importantly, ensure workers return home safely.
• You are the architect of your own career: If you put in the work, this role won’t be your last at Samsara. We set up our employees for success and have built a culture that encourages rapid career development, countless opportunities to experiment and master your craft in a hyper-growth environment.
• You’re energized by our opportunity: The vision we have to digitize large sectors of the global economy requires your full focus and best efforts to bring forth creative, ambitious ideas for our customers.
• You want to be with the best: At Samsara, we win together, celebrate together, and support each other. You will be surrounded by a high-calibre team that will encourage you to do your best.

• Manage and optimize multiple executive calendars
  
• Plan and book complex travel itineraries
  
• Manage all work-related expenses
  
• Assist in creating and managing agendas for departmental staff meetings
  
• Help organize and plan internal events (off-sites, team-building, etc.)
  
• Be a representative of your executive, including meeting coordination, email correspondence, and liaising between departments and key stakeholders
  
• Anticipate and react to executive requests in an expedient manner 
  
• Communicate with clarity
  
• General administrative duties and ad hoc requests as needed 
  
• Enable teams with Tooling and AI solutions  
  
• Champion, role model, and embed Samsara’s cultural principles (Focus on Customer Success, Build for the Long Term, Adopt a Growth Mindset, Be Inclusive, Win as a Team) as we scale globally and across new offices

Minimum requirements for the role:

• Minimum 2-3 years of professional experience, preferably in an office setting, with the ability to fully work remotely
• Bachelor's degree or equivalent 
• Strong problem-solving skills and attention to detail 
• Be a self-starter and have the ability to organize, multitask, and prioritize 
• Strong communication skills, both written and verbal, in English
• Ability to be resourceful, flexible, and proactive with a strong bias to action
• A strong sense of direction around sensitive scenarios, confidential information
• Familiarity with tech environments and a strong understanding of how business works
• Friendly and professional demeanor, and is excited about contributing to our team culture

An ideal candidate also has:

• Experience using G-Suite, Microsoft Office, Zoom, Expensify, Jira, Netsuite, Slack, and AI tools (i.e. ChatGPT, Gemini)
• Familiarity with other tools like Envoy, Tableau, Lucid chart/Spark