Global Equity Administration Director

UNITED STATES - SAN FRANCISCO, CALIFORNIA (HQ)

About HashiCorp

HashiCorp is a fast-growing startup that solves development, operations, and security challenges in infrastructure so organizations can focus on business-critical tasks. We build products to give organizations a consistent way to manage their move to cloud-based IT infrastructures for running their applications. Our products enable companies large and small to adopt a Cloud Operating Model to use AWS, Microsoft Azure, Google Cloud, and other clouds as well as on-premises environments, easing their ability to deliver new applications for their business.

About the Role

HashiCorp’s Finance team is looking for an experienced stock plan administrator to lead the administration of our equity plans globally. In this role, you will manage a team of third party stock administrators, and strategically partner with cross functional stakeholders in the Legal, People, Accounting, and Finance teams. This position will report to the VP, Corporate Controller at HashiCorp.

In this role, you can expect to:

• Partner with Legal and Finance on the design of global equity programs and coordinate the rollout
• Ensure compliance with US and foreign securities regulations and tax requirements, including annual equity-related filings
• Administer global equity plans, including Stock Options, Restricted Stock Units, Performance Awards, and Employee Share Purchase Plans; process exercises and releases, cancellations, terminations, and ESPP enrollment, purchase and refund events
• Serve as a resource for participants' questions about all equity awards
• Manage a team of external Stock Administrators
• Reconcile monthly equity activity, including shares outstanding and share reserves between company records, and third-party vendors like brokers and transfer agents
• Generate reports as needed for audit, tax, and legal/regulatory filing purposes (including all aspects of financial reporting as it relates to equity plans, i.e. 10Q, 10K, and annual proxy)
• Partner with Payroll to ensure appropriate tax withholding, accounting and compliance, including global mobility tracking
• Partner with Legal to manage employee trading plans (10b5-1) and opening and closing of insider trading windows
• Coordinate and reconcile material required for SEC reporting under Section 16 to the Securities Exchange Act of 1934, as amended (Form 3, 4 and 5)
• Assist with the development of internal controls and the automation of equity processes

You may be a good fit if you have:

• 7+ years in a role responsible for global equity administration at a publicly-traded company
• Certified Equity Professional Level II certification required, Level III certification preferred
• Experience with various forms and filings with the SEC (Proxies, Section 16 Forms, executive compensation tables)
• Experience implementing, and administering equity through Shareworks, E*Trade, or Schwab
• Broad experience with different equity award forms across multiple international jurisdictions (e.g., RSU, stock options, and ESPP)
• Advanced understanding of US federal and state taxation, and a general knowledge of global taxation of equity transactions
• Experience working cross functionally on equity matters with colleagues in Legal, Finance, and People teams
• Understanding of accounting standards relating to equity compensation
• Bachelor's degree
• Proficient in Microsoft suite of software (Excel, Word, and Powerpoint)

HashiCorp embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We believe the more inclusive we are, the better our company will be. #LI-MM1