Executive Admin

| San Francisco
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About Orion:

Orion Labs Inc. is the voice-first enterprise software platform to connect frontline workers. The companies’ global customers transform their workforce productivity and safety with the secure instant communications, AI Workflows, advanced location services, and software integrations of Orion’s enterprise-grade and cloud delivered service. Founded in 2014, Orion is headquartered in San Francisco and backed by blue-chip investors; customers include The Walt Disney Company, Marriott International, Facebook, Rio Tinto and the Federal Government. The company was recently named an IDC Innovator and won a 2019 Edison Award for Materials Science & Engineering. 

Responsibilities:

  • Report to the CEO, working on-site in San Francisco 8:30 am - 5:30 pm
  • Handle sensitive information and projects with a high level of discretion and integrity
  • Anticipate needs and provide a high-level of tailored administrative support, including
    • Calendaring, travel arrangements & coordination, manage schedules 
    • Accurate expense reporting in a timely manner
    • Coordinate internal and external meetings including but not limited to Board meetings, team meetings, staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc. 
    • Facilitate meetings by structuring agendas, taking notes, and organizing work streams
  • Provide backup support for company-wide events as well as when the office manager is away


About You:

  • 3+ years of experience supporting high level executives and reporting to a c-suite executive
  • Possess outstanding written and verbal communication skills.
  • Expert in MS Office Word, Powerpoint and proficient in Excel
  • Have excellent calendar management skills, including coordination of executive external meetings
  • Confirmed ability to maintain high level of confidentiality, integrity, discretion and judgement
  • Exhibit attention to detail, organization skills and process orientation; including asking for deadlines and confirming deliverables at the onset of an assignment
  • Soft skills are expert level: you always remain calm, you can quickly read a room, you use empathy when evaluating problems, you actively listen, and you are very patient
  • Demonstrates a positive, team player demeanor; no task is beneath you
  • Confident enough to immediately admit a mistake and offer possible solutions
  • Comfort in handling tight deadlines, last-minute changes, and adapting quickly while remaining flexible
  • Gifted at identifying ways to improve efficiency and productivity on everyday tasks and processes
  • Very comfortable at problem-solving independently


Employment:

Orion is driven to build a high performance organization of teams by hiring the best and most talented people. We firmly believe that hiring and supporting a diverse team is a valuable endeavor in and of itself; moreover, diversity is a competitive edge that enables us to do our best work. Orion is an equal opportunity employer and we have been a Trans Can Work certified employer since 2017.

For more information, visit www.orionlabs.io.

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Location

2125 Mission Streeet, San Francisco, 94110

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