Executive Assistant - Operations
OVERVIEW
We are seeking a relationship-driven, organized and forward-thinking Executive Assistant to manage scheduling, business travel, dynamic calendars, and general support for two key players in Instacart’s success: our VP of Operations and our Operations Advisor to the Executive Leadership Team.
ABOUT THE JOB
- Manage all administrative support (calendaring, travel and expenses) for VP of Operations and our Operations Advisor to the Executive Leadership Team
- Act as the gatekeeper for your executives, understanding business needs and fielding inquiries from the dispersed team
- Plan and improve upon org-wide events and engagement activities
- Model compliance with company policies and procedures, support our company mission and values, as well as standards of ethics and integrity
- Provide and support the implementation of business solutions
- Think creatively to reduce company spending and improve efficiency
- Take initiative and offer assistance where needed; adding value whenever possible
ABOUT YOU
- A minimum of 5+ years consecutive administrative experience and direct support for Director level or higher
- Relationship-builder with experience supporting multiple executives across different time zones and creating connections across dispersed teams
- Efficiency expert who leverages creative problem-solving skills
- A college or vocational degree, or equivalent experience
- Outstanding, polished oral and written communication
- Strong organizational skills and heavy attention to detail
- Out of the box problem-solving skills; creativity, flexibility, and innovative thinking
- Collaborative teammate who partners with other Executive Assistants to support day-to-day team initiatives and drive results
- Gifted “scheduler” (Google Calendar and Google apps specifically); you can keep calm through the challenges of dynamic schedules (and reschedules)
- Ability to achieve results under tight deadlines
- Experience comfortably interacting with everyone in the company, regardless of experience or title
- A can-do "make it happen" attitude - you are comfortable making decisions with little supervision or direction