Executive Assistant at TripActions

| San Francisco
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TripActions is looking for an Executive Assistant to join the team. You will enable seamless operations and serve as a critical communication link across offices as we expand globally. You’ll anticipate the needs of the Executive, leadership, and broader team members, helping the organization stay focused resolving issues before they arise. You move quickly with the changing environment and are up to date with the latest TripActions news, sales activities, and customer needs. In addition to being organized and analytical, you possess the impeccable business judgment and communication skills needed to interact with a variety of people and job functions.

This position can be based either in our Palo Alto HQ office or our San Francisco office and will require flexibility to be in either location as needed.

  • Manage executive calendars, projects, logistics, and reporting for key department initiatives and manage external customer meeting coordination
  • Own all planning and management of team events including key customer meetings, quarterly business reviews, new hire onboarding, etc.
  • Anticipate the needs of your Executive to proactively manage day to day activities
  • Act  as a trusted business partner through full integration into the business operations of the team.
  • Partner with your Executive to drive leadership operational cadence within organization--draft agendas for quarterly business reviews/standing meetings and manage follow ups (communication, action items, and execution)
  • Draft framework of presentations, edit & update org chargers and ensure all communications are edited and formatted
  • Partner with internal teams to manage customer meetings and communications
  • Drive new and/or evolving operational strategies and improve the current processes to ensure scalability and efficiency for our teams
  • Manage SWAG orders for internal teams and as needs for customers
  • Lead ad hoc projects across sales teams and executive leadership

What We’re Looking For:

  • BA/BS degree or equivalent practical experience
  • 3+ years of administrative experience in a fast-paced, high-tech environment
  • Large-scale event planning or project management experience
  • Highly organized, analytical, and flexible with shifting priorities
  • Strong business judgment and communication skills needed to interact with a variety of people and job functions, both internal and external
  • Ability to anticipate challenges before they arise and are known as a master organizer and sounding board. Your executive leadership often calls on you to get things done
  • You are resilient, thrive in a fast-paced environment, and enjoy supporting a rapidly growing & changing organization
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Technology we use

  • Engineering
  • Sales & Marketing
    • JavaLanguages
    • KotlinLanguages
    • SwiftLanguages
    • AngularJSFrameworks
    • SpringFrameworks
    • SalesforceCRM

Location

Right in the heart of Chinatown, SF - lots of hustle and bustle. We have great restaurants nearby and we're easily accessible by public transportation

An Insider's view of TripActions

How does your team reward individual success?

SHOUT-OUTS, SPIFFS, TEAM EVENTS. If you have top bookings - you get to wear the money jacket for the whole month!

Xander Garovi

Commercial Account Executive

How do you collaborate with other teams in the company?

There is a lot of collaboration, especially with Account Executives. We partner with them to find out the best strategies for outreach and how to best position the sell in order to optimize success in the deal.

Melissa Lord

Sales Development Representative

What are some things you learned at the company?

Being at TripActions has been the biggest learning experience in my career. One of the biggest things I’ve learned is adaptability. The company/team/role has changed so much from the time I’ve started and it’s been amazing to see it grow into what it is today.

Leighann Yamami

Senior Talent Acquisition Partner

What is your vision for the company?

Too often we blame technology for making our lives hectic and friction-filled - however, we fail to recognize, we are the ones creating the technology. TripActions is flipping the script, using technology to build real human connection.

Ryan Patrick O'Neill (RPO)

Senior Alliances Manager

What are TripActions Perks + Benefits

TripActions Benefits Overview

Competitive salary
Health: Medical, dental and vision
Food: Catered meals and drinks
Stock: Be invested in our future
Savings: Take advantage of our 401K matching
Travel: $2000 personal travel stipend to use on the app every year
Commuter benefits: Pre-tax benefit plus a $1000 yearly transportation stipend
People: Friendly, nice, and smart coworkers
Work/life balance: Take time off when you need it with an open vacation policy.
Location: WeWork located in the heart of SF

Culture
Volunteer in local community
Friends outside of work
Eat lunch together
Intracompany committees
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K) Matching
Company Equity
Child Care & Parental Leave Benefits
Generous Parental Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Perks & Discounts
Commuter Benefits
Company Outings
Stocked Kitchen
Some Meals Provided
We provide free breakfast on Thursday. Employees get free lunch on Monday, Wednesday, Friday.
Professional Development Benefits
Diversity Program
Mentorship program
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