Quizlet’s mission is to help students (and their teachers) practice and master whatever they are learning. Every month more than 50 million active learners from 130 countries practice and master more than 300 million study sets on every conceivable topic and subject. We are developing new learning experiences by modeling how students learn and drawing upon knowledge acquisition, retention, and pedagogy in cognitive science. We are always seeking to help students master any subject by optimizing study efficiency and engagement.

Quizlet is thriving and growing as our user base has doubled in the last year. To support our growth, we are in search of an Executive Assistant to enable seamless operations and play an integral role by providing support to our executive team. Initially, you will work alongside our CEO, SVP of Engineering and VP of Product. The ideal candidate loves working in a transparent, highly collaborative and fast-moving environment.

Responsibilities

• Generally manage and maintain executive team calendars, including scheduling and setting reminders for executives to keep them running on track
• Plan and coordinate onsite and offsite meetings, team off-sites and team events
• May assist with the execution of company events, such as holiday parties, happy hours, summer picnics, and offsites
• Book executive travel and coordinate registrations for seminars, conferences, and other events
• Attend meetings and assist with set up, agendas, materials, presentations, notes and follow up on action items
• Complete and submit weekly expense reports 
• Order and coordinate meeting and team lunches
• Maintain a high level of confidentiality and integrity when working with sensitive information and VIP guests
• Anticipate and act on the needs of the executive team to proactively manage EA responsibilities - think 5 steps ahead!
• Collaborate and partner closely with people ops, recruiting, finance, workplace, and other internal teams to effectively carry out the duties and execute on projects

Qualifications

• Successful history of managing complex calendars, expenses, and global travel of multiple executives
• Experience working with executives in a fast-paced environment preferably in a high-growth company
• Excellent collaboration and relationship building skills
• Quick learner and able to problem-solve effectively
• Exercises sound judgment, confidentiality, and professionalism
• Detail-oriented and meticulous, with strong organization, prioritization and multitasking skills
• Demonstrates leadership to maintain credibility, trust, and support with executives
• Experience working with engineering and technical teams a plus
• Advanced skills in Google Suite and Slack 

We hope you are excited about everything you read so far. We highly encourage you to apply for this position, even if you feel you do not meet all the requirements. Quizlet is always looking for amazing folks that believe in our mission and can contribute to our team in various ways - not merely candidates that fit a certain mold.

Quizlet's Team Culture

We are here to make education better and more accessible. We strive to improve the lives of students and teachers at every stage and in every setting. We have a bias for action, take initiative, and hustle to deliver results. We make informed decisions whenever possible but are unafraid to take calculated risks on great ideas to promote learning. We embrace challenges and see effort as the path to mastery. We’re constantly seeking opportunities to learn and we embrace curiosity. Quality matters at Quizlet, and we hold the bar high on everything we do. We sweat the details and take personal accountability and pride in anything that carries the Quizlet name. We speak up, jump in and work with each other to fix problems, and never say "that's not my job." We treat each other with honesty and respect, encourage vigorous debate, and seek critical feedback. We value diversity, humility, transparency, and collaboration as the best paths to our success — as individuals, as a team, and as a company.

Quizlet’s success as an online learning community depends on a strong commitment to diversity, equity and inclusion. We are actively working to build a team that is representative of the diverse communities we serve, and an open, inclusive work environment where all employees can thrive. As an equal opportunity employer and a tech company committed to societal change, we welcome applicants from all backgrounds. Women, people of color, members of the LGBTQ+ community, individuals with disabilities, and veterans are strongly encouraged to apply. Come join us!