Office Administrator / People Ops Assistant

| San Francisco
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Ginger’s mission is to improve behavioral health care by applying AI and machine learning. The Ginger proprietary app delivers clinically validated self-care content, along with video and chat access to coaches, therapists, psychiatrists, and their members.  This virtual mental health network provides high-quality emotional support to employees while reducing medical spending for employers and payers.

General Overview:

Ginger is looking for an Office Assistant who has a pleasant demeanor and will represent a delightful, ‘first impression’ for external visitors and employees. This role will also be the glue that keeps our SF staff and visitors happy and well taken care of. The ideal candidate will be open to taking on small administrative responsibilities and act as Ginger’s office concierge.  An aptitude for assisting with celebratory events and interior decor a plus!  

The Office Assistant will be responsible for overseeing vendor providers for services including security, general maintenance, cleaning, catering, office supplies, and at times, basic equipment for our San Francisco Headquarters office. The Office Manager will also ensure that facilities are well-maintained.  This role will be responsible for implementing and ensuring that all staff and visitors adhere to Covid health and safety protocols.  In addition,  this role will offer additional support to the People Operations team with ad hoc projects such as gift-giving, shipping/mailings, vendor payment reconciliation, and at times, supporting all-hands events as needed.

The ideal candidate will be experienced in managing small to mid-size office workplaces, as well as basic facilities contractor management, sustainability, and workplace safety.  At times, open to flexible working hours. *Mon-Th 32 hrs/week*

ESSENTIAL FUNCTIONS: 

  • General office maintenance.
  • Developing an ongoing relationship with building management.
  • Performing general office duties including, but not limited to: greeting and checking in visitors, expense reporting, distributing mail, stocking office supplies. 
  • Ongoing management of new and existing facilities vendors, including but not limited to: security, Recology/sustainability, cleaning, office supplies, office equipment (rentals and owned).
  • Organize on-site lunches.
  • Ensuring adherence to SF’s sustainable building management practices.
  • Ensuring adherence to current Covid health safety protocols. 
  • Ordering and maintaining office supplies, beverages, snacks and meals when requested.
  • Operating and maintaining office equipment.
  • Work closely with IT for all in-office equipment maintenance.

Qualifications & Experience

  • The candidate must be based in the San Francisco Bay Area, and within a reasonable commuting distance.
  • One to three years managing small to midsize offices 
  • Experience managing vendors and general knowledge of lease agreements.
  • Enthusiastic about people, warm demeanor for greeting visitors and making them feel welcome.
  • Team-player; can-do attitude, compassionate and service oriented
  • Fluency in Google Suite, and familiarity with Zoom and Slack. Other tools such as Expensify a plus.
  • Excellent verbal, written, and interpersonal communication skills.

Education: 

High School Diploma or equivalent.

CFM, FMP, or SFP credentials a plus, but not required.


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Location

We are located in the lively SOMA neighborhood of downtown San Francisco, conveniently located near tons of eateries and public transportation.

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