Office Administrator at PitchBook Data

| San Francisco
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At PitchBook we work to provide global professionals with comprehensive data on the entire venture capital, private equity and M&A landscape so they can discover and execute opportunities with confidence. We credit our success and rapid growth to our cutting-edge products, customer centered attitude and ability to embrace and drive change.

In just over a decade, PitchBook has reached over 1,000 global employees with offices worldwide, and we're not slowing down! Our culture is at the heart of our success and is driven by excellence, inclusion and fun. At PitchBook we're committed to fostering an open and collaborative work environment.

About the Role:

As an Office Administrator, you play an important role in PitchBook's culture and will embody our values: make it fun, embrace change, and keep our customers (internal & external) feeling like royalty. You'll be the face of PitchBook San Francisco for our guests and a reliable and consistent resource for our employees.

We're looking for an Office Administrator that is highly organized, detail oriented and enthusiastic about helping people work efficiently. You'll become a master at anticipating employee needs and find creative ways to get complex jobs done.

Responsibilities:

  • Administrative duties including ordering and stocking office supplies, greeting guests, assisting employees with mail/shipping and other daily needs
  • Keep common areas clean, organized and functional
  • Foster strong vendor relationships
  • Assist our Employee Engagement Specialist with event logistics and facilitation
  • Assist our Marketing team in coordination and management of client events
  • Work with property management to ensure our space is in tip-top shape
  • Coordinate with Office Managers in Seattle, New York and London to make sure office operations are consistent company-wide
  • Set up IT equipment for new hire desks
  • Manage inventory of client gifts
  • Coordinate and assist our Recruiting team with on-site interviews

Qualifications:

  • Efficient and organized, with experience managing and juggling tasks and projects
  • Known for being especially friendly, energetic, kind, outgoing, and approachable
  • Detail-oriented, highly reliable, and a dependable self-starter
  • Ability to take direction and work independently on assigned tasks
  • A "hands-on, no job is too big or too small" attitude, anticipating needs in advance and ensuring preparations are made for smooth execution
  • Strong organizational skills, including effective time management and prioritization of duties
  • Ability to remain flexible in a constantly changing environment
  • Efficient in MS Office (Outlook, Excel, PowerPoint, Word)
  • Physical requirements include ability to lift and carry 20 pounds to perform essential job functions of receiving packages, stocking supplies and organizing kitchens.
  • College degree or equivalent experience a plus
  • 2+ years of prior administrative experience

Company Overview:

At PitchBook, we provide transparency into the capital markets by organizing the world's meaningful business information and making it useful to our customers. We work tirelessly to arm global professionals with comprehensive data on the entire venture capital, private equity and M&A landscape-including companies, investors, funds, investments, exits and people-so they can discover and execute opportunities with confidence. Our data and analysis are available through our award-winning flagship product, the PitchBook Platform, as well as our powerful suite of integrated tools, industry news and in-depth reports.

If you are ready to start the conversation about how you might contribute to all the happenings at PitchBook, submit your resume today! PitchBook appreciates and respects diversity, and as such, we are an equal opportunity employer.

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Technology we use

  • Sales & Marketing
    • WistiaCMS
    • CerosCMS
    • UnbounceCMS
    • SalesforceCRM
    • MarketoLead Gen

Location

PitchBook SF is located in the heart of the Financial District with boasting views of the Ferry Building and Coit Tower

An Insider's view of PitchBook Data

How would you describe the company’s work-life balance?

Work-life balance is an aspect of PitchBook that I’ve really appreciated in my nearly 5 years at the company. Rarely do I take work home with me and when I'm on vacation my team is always there to lend a helping hand. Many of my managers have emphasized the importance of work-life balance and have supported me both personally and professionally.

Hélia

Sr. Account Development Manager, Direct Data

What projects are you most excited about?

The project I am the most excited about is continuing to build out our PBSF team. With 17 members from various departments such as Customer Success and Outside Sales, we have great group of peers we can constantly rely on for any questions. With more members joining later this year we are so excited to have new faces joining the PBSF family.

Vince

Customer Success Associate

How has your career grown since starting at the company?

I’m grateful to have encouragement and guidance from PitchBook. I was welcomed with open arms when I moved to the NY office, and again when I moved to the SF office. I have been lucky to move up within the org 5 times during my time here! It feels good to know that hard work and determination don’t go unnoticed if you’re willing to put in the work.

Sam

Account Manager, Enterprise

How do your team's ideas influence the company's direction?

With our office being in the heart of the Financial District, we are always surrounded by our clients and can keep a pulse of the evolving private capital markets. We are shaping the company’s direction by emphasizing the importance of being accessible to our clients and being able to meet in person to better understand their needs.

Jorja

Director, Customer Success

What are PitchBook Data Perks + Benefits

PitchBook Data Benefits Overview

Health and wellness: We offer health and life insurance, generous time off and paid parental leave, retirement plans with a substantial company contribution, transportation assistance and more.

Career development: We offer VC, PE and M&A industry training, tuition reimbursement programs, annual education stipend, and more.

Culture
Volunteer in Local Community
Partners with Nonprofits
Friends Outside of Work
Eat Lunch Together
Intracompany Committees
Daily Stand-up
Open Door Policy
Team-Owned Deliverables
Team-Based Strategic Planning
Group Brainstorming Sessions
Pair Programming
Open Office Floor Plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Match Charitable Contributions
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Sabbatical
Paid Holidays
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Acme Co. hosts company outings Quarterly.
Game Room
Some Meals Provided
Happy Hours
Happy hours are hosted At team's discretion.
Recreational Clubs
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Diversity Program
Lunch and Learns
Cross-Functional Training Encouraged
Promote from Within
Mentorship Program
Continuing Education Stipend
Time Allotted for Learning
Customized Development Tracks
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