Payroll Tax Specialist

About Us

At Cast & Crew, we’ve empowered creativity and supported the global entertainment industry for decades. Together with our family of brands - Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies – we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data & reporting, and a host of creative tools.  The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater.  We are a production’s best ally every step of the way. #OneCastOneCrew

Position Overview
The Payroll Tax Specialist position is responsible for the timely and accurate processing, payment, and filing of a high volume of Federal, State, Local, and other required payroll tax liabilities for US Payroll.

Core Responsibilities

• Responsible for the timely and accurate processing, payment, and filing of a high volume of Federal, State, Local, and other required payroll tax liabilities.

• Prepare, review, and reconcile payroll tax filings and supporting reports, including but not limited to Forms 941, W-2, W-2C, state quarterly returns, and annual tax filings.

• Manage a high volume of incoming correspondence, including emails and phone calls, in a timely and professional manner.

• Research, analyze, and respond to Federal, State, and Local tax notices and agency inquiries.

• Investigate payroll tax discrepancies, perform root cause analysis, and coordinate wage corrections, amended filings, and tax adjustments as necessary.

• Maintain and reconcile internal payroll tax accounts within Oracle to ensure liabilities, filings, and payments align with payroll and financial records.

• Monitor changes in payroll tax laws, agency requirements, and filing regulations to support ongoing compliance.

• Maintain, update, and administer online agency access, tax accounts, and filing credentials for Federal, State, and Local tax jurisdictions.

• Partner with Payroll Services, Finance, Treasury, and internal business teams to resolve tax-related issues and support operational accuracy.

• Communicate professionally with employees and clients regarding payroll tax questions, withholding matters, and general payroll tax inquiries.

• Support year-end processing activities, including W-2 reconciliations, corrections, and employee tax documentation inquiries.

• Identify opportunities for process improvement, automation, and stronger internal controls related to payroll tax compliance and reporting.

• Perform additional duties and special projects as assigned to support Payroll Tax operations.

Key Qualifications

• High School diploma or equivalent required

• Minimum of 2 years of experience processing high-volume, multi-state payroll tax filings

• Familiarity with payroll tax reconciliations including Amendments, Forms 941, W-2C, and other related tax reporting requirements

• Advanced proficiency with Excel (pivot tables, formulas, and reconciliation analysis)

• Advanced proficiency with Oracle EBS required

• Familiarity with Employer of Record (EOR) models, MasterTax, and Monday.com preferred

• Strong attention to detail with a proactive, solutions-oriented mindset

• Excellent organizational skills with the ability to manage multiple priorities simultaneously and adapt quickly to changing work assignments and deadlines

• Professional written and verbal communication skills, emotional intelligence, and a collaborative team-oriented approach

• Demonstrated ability to exercise sound judgment and maintain a high level of discretion and confidentiality

#LI-JM1

Benefits 

Cast & Crew provides a comprehensive package of employee benefits including: Medical, Dental, Vision, PTO, health and wellness programs, employee discounts, and more! Note: Cast & Crew benefits are subject to eligibility requirements.

Cast & Crew is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.

CA residents
Your personal information may be collected in connection with certain services provided by Cast & Crew or its affiliated companies.  A summary of your California privacy rights can be found at: https://www.castandcrew.com/privacy-policy/

Compensation is commensurate with various factors including, but not limited to, relevant experience, qualifications, skills, training, licensure, certifications, geographic cost of labor, and other business and organizational needs. Compensation range for candidates in other locations may differ based on the cost of labor in that location. The compensation range for this position is: $25.00 - $35.00 per hour.