Procurement Operations Associate

| San Francisco
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OVERVIEW

We are seeking a highly motivated Associate to join our Procurement Operations team to help scale our sampling and procurement initiatives across North America. You will be responsible for executing, optimizing, and defining our day to day processes and policies in order to ensure high-performing procurement, distribution, and sampling initiatives. Each day you will need to make critical & sensitive decisions - acting quickly while maintaining strong attention to detail. It is important to understand that you will be operating in a very dynamic environment, which requires having a continuous improvement approach to problem solving. 

ABOUT THE JOB
  • Refine and develop processes that ensure efficient sourcing, supply and distribution of company-wide goods and services
  • Work with cross functional partners to coordinate and refine processes, ensuring consistent supply and efficient distribution of sampling inventory across all markets
  • Mitigate and triage intra-campaign operational issues, taking an analytical and data-driven approach to problem solving 
  • Manage inventory of business critical items through metrics-driven forecasting, ensuring zero out of stocks while minimizing financial burden
  • Streamline vendor on-boarding, ensure contracts and agreements are always updated and applicable for each vendor
  • Manage vendor relationships through efficient and timely purchasing while holding partners accountable
  • Develop scalable processes to improve all source-to-pay strategies focusing on speed, quality and cost
  • Work collaboratively with cross functional teams to ensure all products/services meet internal and industry standards
  • Support Field Operations teams with centralized supply procurement and distribution processes, optimizing for efficiency and growth
  • Problem-solve and troubleshoot daily operational issues, approaching all facets with an analytical, data-driven mindset
  • Provide feedback and process improvements to benefit the entire company 

ABOUT YOU

  • Bachelor’s Degree or equivalent experience with 1 - 3 years of relevant professional experience (procurement, purchasing, supply chain management)
  • Experience managing multiple external relationships and stakeholders
  • Strong communication and writing skills with attention to detail, grammar, brand tone, and voice
  • Interest and ability to self-serve, investigate, and get the data required to make quick and effective decisions
  • Proficiency in Excel (basic knowledge of SQL is a plus) and ability to analyze data from patterns.
  • Organized execution-oriented operator with a mindset of continuous improvement
  • Top-notch organizational skills and comfort in analytical problem-solving
  • Ability to multi-task, organize and work with rapidly changing priorities – you will support multiple high impact initiatives at once
  • Positive attitude and fortitude to work through ever-changing and dynamic operational conditions
  • A sense of humor -- our work is serious, but we have fun doing it!

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Technology we use

  • Engineering
    • JavascriptLanguages
    • PythonLanguages
    • RubyLanguages
    • SwiftLanguages
    • TypescriptLanguages
    • GoLanguages
    • ReactLibraries
    • ReduxLibraries
    • Ruby on RailsFrameworks
    • PostgreSQLDatabases

Location

Instacart SF (our HQ) is located in the Embarcadero district—a major transit hub with views of the Ferry Building, Treasure Island, and more.

An Insider's view of Instacart

What’s the vibe like in the office?

Family—its what I think of when someone asks me about the Instacart Finance team. It is ACCR-UAL world out there but all of us have each other’s back!

Sachin

Payroll Manager

What does your typical day look like?

Our team is hyper-focused on delivering value to our enterprise customers. We are shaking up the grocery industry and every day brings a new challenge. There's never a dull moment on the technical delivery team!

Nicola

Technical Project Manager

How has your career grown since starting at the company?

Instacart has given me the opportunity to grow my career significantly over the last 5 years. I started as an In-store shopper, became a Shift Lead, was promoted to Site Manager. Eventually, I transitioned into a new role on my current team at HQ and am expanding my coding skills with Carrot University, our internal coding bootcamp.

Annabel

Shopper Community Lead, Field Operations

How do your team's ideas influence the company's direction?

"I love being a part of the Care team because we genuinely care about the customers that use our platform and our employees who work hard to ensure a great experience. I get to play an integral role in helping us turn our Care vision into reality."

Kiha

Human Resources Director, Care

What are some things you learned at the company?

As a large company that is growing quickly, there is still a huge appetite for trying new things; in fact, it's the expectation. There is no 'cookie-cutter' approach.

Tonci

Senior Technical Recruiter

What are Instacart Perks + Benefits

Instacart Benefits Overview

Health & Wellbeing
At Instacart we offer generous employer contributions to healthcare for comprehensive medical, dental, vision and mental health. From flu-shot clinics to “take what you need” time off, we provide a holistic approach to supporting our employees' physical and emotional well being.

Family
We believe in supporting every parent within the Instacart family. Paid parental leave, a grocery credit, and sweet baby swag are offered to new parents. We aim to support parents returning to work with on-site Mother’s Rooms, our Parents @ ERG, and events like Bring Your Child to Work Day.

Food
We donut take food (or food puns) lightly at here Instacart. From giving all employees a free Instacart Express membership to celebrating milestones and cultural heritage months with food, to hosting a monthly AMA with our CEO called "the Scoop" (featuring scoops of ice cream), food is baked into our daily lives.

Culture
Partners with Nonprofits
Feeding America
Friends outside of work
Eat lunch together
Team owned deliverables
Group brainstorming sessions
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Team workouts
Retirement & Stock Options Benefits
401(K)
Company Equity
Child Care & Parental Leave Benefits
Child Care Benefits
Generous Parental Leave
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Free Daily Meals
Game Room
Stocked Kitchen
Happy Hours
Relocation Assistance
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Lunch and learns
Cross functional training encouraged
Promote from within
Online course subscriptions available
Customized development tracks
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