Real Estate Portfolio & Projects Manager

| San Francisco, CA, USA | Hybrid
Employer Provided Salary: 140,000-180,000 Annually
Salary data is provided by the employer. Please note this is not a guarantee of compensation.
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About Us:

We're on a mission to make it possible for every person, team, and company to be able to tailor their software to solve any problem and take on any challenge. Computers may be our most powerful tools, but most of us can't build or modify the software we use on them every day. At Notion, we want to change this with focus, design, and craft.

We've been working on this together since 2016, and have customers like Pixar, Mitsubishi, Figma, Plaid, Match Group, and thousands more on this journey with us. Today, we're growing fast and excited for new teammates to join us who are the best at what they do. We're passionate about building a company as diverse and creative as the millions of people Notion reaches worldwide.

Notion is an in person company, and currently requires its employees to come to the office for two Anchor Days (Mondays & Thursdays) and requests that employees spend the majority of their week in the office (including a third day).

About The Role:

Notion is excited to operate as an in-person company across our 6 global offices (San Francisco, New York, Dublin, Hyderabad, Seoul & Tokyo). Notion believes that creative magic happens when we're collaborating in-person. We also believe that being in the same physical space is the key to building a lasting culture.

We're looking for a San Francisco based Portfolio Manager who shares our passion to create warm, inviting and productive office spaces that are globally aligned with our brand. The ideal candidate will have a strong background in real estate lease management, design project management and a proven track record of successfully managing and delivering real estate projects. They will report to our Head of Environment, love to find and create spaces that deliver delightful experiences for employees, possess a 'no-job-is-too-small' attitude, and has a creative sparkle. If you're a strategic thinker with a passion for growth and a talent for juggling multiple priorities, this could be the perfect role for you.

What You'll Achieve:

  • Portfolio Management: As Notion continues to expand, our presence is growing in all of our offices around the world. This dynamic growth brings the exciting challenge of managing an increasingly diverse and complex real estate portfolio. The heart of this role is in the meticulous management of our global leases — tracking critical details such as lease renewal and expiration dates.
  • Negotiation: You will confidently negotiate on Notion’s behalf to secure the best possible deals worldwide. This could involve negotiating lower prices per square foot, longer rent-free periods, or additional complimentary services. You will consistently think outside the box to ensure we’re getting good value across our portfolio.
  • Headcount Planning: You will work closely with our People and Finance teams to forecast headcount growth and plan for future real estate needs. This will involve analyzing current space utilization, projecting future space requirements, and ensuring our real estate portfolio can support Notion's growth and expansion plans.
  • Stakeholder Management: You will act as the main point of contact for all real estate-related matters, liaising with internal stakeholders (such as our People, Finance, Legal and Operations teams) and external partners (such as brokers, landlords and contractors). This will involve regular communication to keep all parties informed and aligned, as well as negotiation and conflict resolution to ensure Notion's interests are always protected.
  • HQ Project Management: We are preparing to find a larger premises in San Francisco to support continued growth. You will project manage this relocation from start to finish, including building selection, lease negotiations, budget management, construction and everything that will ensure we deliver a beautiful and productive space. This will involve managing project timelines, coordinating with internal stakeholders and external partners, and making strategic decisions to mitigate risks and overcome challenges.
  • Global Build Outs: You will partner with local Environment team members on global real estate projects from inception to completion, ensuring they are delivered on time, within budget, and to Notion's high standards.
  • Risk Management: You will identify and mitigate risks associated with real estate projects. This will involve conducting risk assessments, developing risk mitigation strategies, and ensuring all projects comply with relevant laws and regulations.

What We're Looking For:

  • Experience: You have a proven track record of success in real estate project management, preferably in the tech industry. You have experience managing real estate projects, working with cross-functional teams, and delivering projects on time and within budget.
  • Skills: You are a strategic thinker with strong project management, problem-solving, and decision-making skills. You are an excellent communicator and negotiator, with the ability to manage complex stakeholder relationships. You are a team player, with a commitment to diversity, equity, and inclusion.
  • Attitude: You share our passion for creating warm, inviting, and productive office spaces. You possess a 'no-job-is-too-small' attitude, and you are not afraid to roll up your sleeves and get things done. You are a creative thinker, with a talent for finding innovative solutions to complex problems.
  • Willingness to Travel: This role is not just about managing projects from a distance. On occasion, you'll visit our project sites in various global locations. Your presence will ensure things are running smoothly, anticipate needs in real-time, and you'll get to experience first-hand the impact of your work. Therefore, a willingness to travel, adapt to different environments, and represent Notion globally is a key aspect of this role.

If you're excited about the opportunity to shape the future of Notion's global real estate portfolio, we'd love to hear from you. Apply now to join our team and help us create the best possible work environment for our employees around the world.

We hire talented and passionate people from a variety of backgrounds because we want our global employee base to represent the wide diversity of our customers. If you’re excited about a role but your past experience doesn’t align perfectly with every bullet point listed in the job description, we still encourage you to apply. If you’re a builder at heart, share our company values, and enthusiastic about making software toolmaking ubiquitous, we want to hear from you.

Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know.

Notion is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role’s scope and complexity, and the candidate’s experience and expertise, and may vary from the range provided below. For roles based in San Francisco, the estimated base salary range for this role is $140,000 - $180,000 per year.


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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
  • People Operations
    • GolangLanguages
    • JavascriptLanguages
    • PerlLanguages
    • PythonLanguages
    • ScalaLanguages
    • SqlLanguages
    • TypeScriptLanguages
    • MySQLDatabases
    • SnowflakeDatabases
    • TableauAnalytics
    • FigmaDesign
    • NotionManagement
    • SalesforceCRM
    • SlackCollaboration
    • ZoomCollaboration
    • NotionCollaboration
    • NotionProject Management


2300 Harrison Street, San Francisco, CA 94110

An Insider's view of Notion

What's something quirky about your company?

The most unique thing I've experienced here is a series called "Life Stories" where a Notino shares a condensed version of their life in 45 minutes. It's an opportunity to hear about people's backgrounds and the experiences that defined them allows us to work together in a way that highlights people's strengths and unique perspectives.


Software Engineer

How do you collaborate with other teams in the company?

I find that engineers do a lot more product thinking here. At Notion, UX, PM, and engineers work closely together to craft the right user experience together. We ask ourselves: are we actually solving the user need? Can we solve this more efficiently? I love that engineers are empowered to give feedback and propose alternate solutions.


Software Engineer

What’s the vibe like in the office?

Working with a team that is so smart and humble at the same time creates a unique energy and I love exchanging thoughts with my colleagues. Everybody is passionate about our mission and lifts each other up.


Account Executive

What are Notion Perks + Benefits

Notion Benefits Overview

We work to make sure our employees have what they need to succeed.

We offer 100% health insurance coverage for employees and dependents. This includes medical, dental, and vision premiums. You and your dependents will have access to a provider that can create a personalized treatment plan such as digital Cognitive Behavioral Therapy programs, coaching, therapy, navigation support, medication management, and EAP services. Our fertility benefit gives you employer-sponsored funds you can use to pay for fertility treatments and family-forming services. Notion makes it easy to save money for retirement. There’s also employer matching!

We want you to take time off to rest and rejuvenate. Notion offers unlimited paid vacation as well as 10+ observed holidays by country.

We believe employees should have access to paid time off for pivotal life events that may fall outside of traditional leaves. Full-time employees can take up to 10 days of paid leave in a rolling 6-month period for bereavement, pregnancy loss, abortion procedures, recovery, and related travel, legal proceedings (e.g., custody hearings, legal components of gender affirmation, proceedings concerning incidents of sexual violence or sexual harassment), or bereavement following the death of a pet.

We offer Notinos a monthly stipend to use towards services that fit their personal needs. This gives you the opportunity to choose your own adventure and use the funds toward things that matter the most to you.

We offer biological, adoptive, and foster parents paid time off to spend quality time with family.

We offer a generous monthly subsidy for your commute.

Volunteer in local community
Our office is in the Mission district of San Francisco, and we frequently partner with organizations in our neighborhood, including the Boys and Girls Club, as well as local restaurants and artists.
Partners with nonprofits
We give nonprofits free Notion workspaces. Some of our top nonprofits include Greenpeace, Stanford Hospitals, and more.
Open door policy
OKR operational model
Team based strategic planning
Pair programming
Open office floor plan
Employee resource groups
Quarterly engagement surveys
Hybrid work model
In-person all-hands meetings
In-person revenue kickoff
Employee awards
Flexible work schedule
Highly diverse management team
Our management team is 50% women, and most of our teams are also split 50/50.
Mandated unconscious bias training
Mean gender pay gap below 10%
Diversity employee resource groups
Hiring practices that promote diversity
Health Insurance + Wellness
Flexible Spending Account (FSA)
Disability insurance
Dental insurance
Vision insurance
Health insurance
Life insurance
Wellness programs
Mental health benefits
Transgender health care benefits
Financial & Retirement
401(K) matching
Company equity
Performance bonus
Charitable contribution matching
Child Care & Parental Leave
Generous parental leave
Family medical leave
Adoption Assistance
Return-to-work program post parental leave
Company sponsored family events
Fertility benefits
Vacation + Time Off
Generous PTO
Paid holidays
Paid sick days
Flexible time off
Bereavement leave benefits
Company-wide vacation
Office Perks
Commuter benefits
Company-sponsored outings
Free daily meals
Free snacks and drinks
Company-sponsored happy hours
Onsite office parking
Pet friendly
Recreational clubs
Relocation assistance
Fitness stipend
Home-office stipend for remote employees
Meditation space
Mother's room
Professional Development
Job training & conferences
Tuition reimbursement
Lunch and learns
Promote from within
Mentorship program
Continuing education stipend
Online course subscriptions available
Personal development training

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