Senior Stock Plan Administrator

Notion helps you build beautiful tools for your life’s work. In today's world of endless apps and tabs, Notion provides one place for teams to get everything done, seamlessly connecting docs, notes, projects, calendar, and email—with AI built in to find answers and automate work. Millions of users, from individuals to large organizations like Toyota, Figma, and OpenAI, love Notion for its flexibility and choose it because it helps them save time and money.

In-person collaboration is essential to Notion's culture. We require all team members to work from our offices on Mondays, Tuesdays and Thursdays, our designated Anchor Days. Certain teams or positions may require additional in-office workdays.

Main Responsibilities:

• Administer all aspects of equity compensation programs including stock options, restricted stock units

• Maintain accurate records of all equity grants, exercises, and transactions

• Ensure compliance with SEC regulations, tax requirements, and company policies

• Support equity plan participants with grant details, exercise procedures, and program questions

• Process equity transactions including grants, exercises, vesting events, and terminations

• Partner with Finance, Legal, Human Resources, and Payroll teams on equity-related matters

• Oversee equity plan databases and tracking systems

• Prepare equity compensation reports for leadership and board committees

• 8+ years of experience in equity compensation administration

• Current or prior CEP designation

• Deep knowledge of equity plan types and mechanics (options, RSUs, ESPP)

• Demonstrated understanding of securities regulations, tax implications, and accounting standards

• Proficiency with equity administration software platforms and excel

• Public company experience

• Experience with global equity programs across multiple jurisdictions

• Ability to hire and manage additional team members

• Capability to lead implementation of an equity management platform

• Strong organizational and project management skills

• Excellent communication and interpersonal abilities

• Resilience, resourcefulness, and the ability to develop trusted relationships and work highly cross-functionally

• Ability to work with attention to detail and maintain confidentiality

• You don’t need to be an AI expert, but you’re curious and willing to adopt AI tools to work smarter and deliver better results

• Background in Financial Systems or technical implementation

• Knowledge of ASC 718 and equity accounting

• Experience leading a growing stock administration team

• Familiarity with board governance and committee reporting

We hire talented and passionate people from a variety of backgrounds because we want our global employee base to represent the wide diversity of our customers. If you’re excited about a role but your past experience doesn’t align perfectly with every bullet point listed in the job description, we still encourage you to apply. If you’re a builder at heart, share our company values, and enthusiastic about making software toolmaking ubiquitous, we want to hear from you.

Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know.

Notion is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role’s scope and complexity, and the candidate’s experience and expertise, and may vary from the range provided below. For roles based in San Francisco, the estimated base salary range for this role is $200,000 - $240,000 per year.

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