Jobs at Associa 

Serve as primary liaison to association boards and homeowners; travel to client sites for meetings, inspections, and events; prepare and distribute annual disclosures and financial packages; review monthly financial reports and provide management summaries; recommend capital expenditures; coordinate vendors and perform other assigned duties.

Serve as primary liaison to association boards and homeowners, travel to communities for meetings, inspections, and events; prepare annual disclosure and financial packages; review monthly financials and recommend capital expenditures; coordinate with vendors and internal departments; provide customer service and conflict resolution; manage multiple projects and deadlines.

Provide front-line administrative and customer service support for multiple communities: manage association documents, mail, reservations, work orders, reports, and homeowner communications; update systems (C3, TownSq, Branch Access); assist General Manager and Community Manager; perform office tasks and recreation center support. Shift includes nights and weekends.

Manage a full portfolio of HOA accounts: prepare monthly billings, handle homeowner inquiries, apply late fees, process returns and cash receipts, reconcile accounts, manage delinquencies and coordinate with collection agencies, and update ownership transfers while ensuring accurate records and compliance with policies.

Provide front-line administrative and customer service support for multiple communities: manage association documents, update resident records in C3 and TownSq, process mail/print/scan, coordinate vendor work orders and amenity reservations, prepare board packages and correspondence, and assist with recreation center tasks and general office duties.

Process and audit biweekly payroll for two companies (~230 employees) using ADP, ensure California and federal compliance, resolve payroll discrepancies, manage terminations and deductions, maintain audit-ready records, support employee payroll inquiries, and recommend process improvements. Hybrid role based in San Ramon, CA.

Lead and manage the accounting department, supervise and mentor staff, improve processes and internal controls, analyze reports, collaborate cross-functionally, and drive special projects to ensure accuracy and efficiency. Hybrid role based in San Ramon, CA.

Manage office administrative operations including budgeting, facilities, mail and records management, supervising administrative staff, improving processes, and providing sales support and training.

Manage a portfolio of homeowner associations: advise boards, deliver owner customer service, coordinate vendors/contractors, inspect work, attend and minute board meetings, draft communications, prepare and manage budgets, review financials, and ensure compliance with HOA laws. Hybrid, full-time role based in San Ramon, CA.

Manage homeowner associations by attending board meetings, performing inspections, preparing meeting/financial packages, overseeing vendors and staff, ensuring regulatory mailings and records, administering budgets/accounts receivable/payable, and serving as primary liaison to boards and homeowners.

Manage homeowners associations including board meeting attendance and packages, community inspections, vendor and staff oversight, financial report review, AR/AP and delinquency monitoring, architectural review processing, and ensuring compliance with management agreements and association policies.

Manage homeowner associations by serving as primary liaison to boards and homeowners, attending board meetings and community events, performing property inspections and walk-throughs, preparing disclosure and financial statements, reviewing monthly financial reports, recommending capital expenditures, coordinating vendors, and supporting other departmental partnerships.