Veeva [NYSE: VEEV] is the leader in cloud-based software for the global life sciences industry. Committed to innovation, product excellence, and customer success, our customers range from the world’s largest pharmaceutical companies to emerging biotechs. Veeva’s software helps our customers bring medicines and therapies to patients faster.

We are the first public company to become a Public Benefit Corporation. As a PBC, we are committed to making the industries we serve more productive, and we are committed to creating high-quality employment opportunities.

Veeva is a Work Anywhere company which means that you can choose to work in the environment that works best for you - on any given day. Whether you choose to work remotely from home or work in an office - it’s up to you.

The Role

We are looking for a highly experienced, driven, and talented Director of Stock Administration to lead our stock administration team. In this role, you will be responsible for fully understanding and managing the day-to-day administration of our employee equity programs and assist in continuing to scale Veeva’s stock administration function as the company grows globally. You will serve as the functional expert for internal stakeholders on equity-related issues and partner with these departments to identify, analyze, and implement solutions in support of our equity compensation goals. This is a highly visible position and requires a focus on employee success. 

Our ideal candidate is a self-starter who is comfortable taking initiative and has demonstrated success in advancing continual process improvements. You are able to communicate and present ideas and concepts clearly to multiple departments as well as work effectively with all levels within the organization, including senior management. 

What You’ll Do

• Lead the stock administration function and manage Veeva’s global equity programs, including process improvement, implementing automated solutions, and evaluating service providers.
• Ensure database integrity, and accuracy of record keeping of employee data and equity data in the stock administration system
• Prepare and file section16 filings (e.g., Form 4s) for section 16 officers and directors
• Collaborate and partner with internal teams on all equity-related matters to ensure accurate dataflow, provide support for reporting needs, and respond to ad hoc requests
• Work with internal and external auditors and Finance team for quarterly reviews and year-end audits, as well as ensure that appropriate internal controls are in place and procedures are followed to satisfy periodic review of compliance with SOX
• Maintain list of employees affected by trading blackout periods, pre-clearance, and enforce insider trading policy restrictions, including coordination with brokers on Rule 10b5-1 trading plans
• Prepare equity-related materials for the Board and Compensation Committee meetings
• Maintain compliance with the terms and condition of global equity plans and internal processes and procedures related to equity administration
• Support employee understanding of equity awards programs and policies through the preparation of training materials, employee communications, and providing training to employees
• Participate in the preparation of the annual proxy filing, including providing and reviewing equity data included in the document
• Review 10Q and 10K Equity Note

Requirements

• 8+ years stock administration experience or equivalent experience in a multi-national, publicly traded company
• Experience managing processes and systems to maximize effectiveness in a SOX compliant environment
• Advanced analytical ability and ability to identify issues and provide solutions
• Works well in a high-pressure, high-volume environment and able to juggle multiple assignments, concurrent deadlines, and changing priorities
• Knowledge of U.S. federal and state taxation and global taxation of equity compensation
• Strong verbal, written, and interpersonal communication skills; able to communicate effectively with all levels of employees and internal/external partners
• Exceptional organization skills, attention to detail, and work ethic. 
• Ability to build strong relationships cross-functionality and inspire action
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Certified Equity Professional (CEP) designation

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Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.

Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at [email protected].