The Executive Assistant will be responsible for providing administrative support to the leaders of one of our product lines. The ideal candidate will demonstrate a proactive approach in supporting the leaders in a fast-paced environment. This position will interact with other offices outside of the U.S. and will need to effectively operate within the time zone limitations.

Responsibilities:

• Effortlessly juggle multiple calendars
• Manage and schedule appointments, including staff and departmental meetings
• Assist in the preparation of presentations, meetings, reports, or other materials as necessary
• Be an active liaison within the team to promote further collaboration as the company continues to scale
• Adept in delivering judgment where it is needed to ensure overall efficiency of the process, schedules, and general team dynamics
• Manage travel arrangements
• Preserve sensitive, confidential, and proprietary information
• Coordinate meetings and conference calls, including arrangements of logistics, meeting space, communications, and catering
• Prepare executive expense reports and create purchase requisitions
• Assist in other special projects as needed
• General administrative duties including drafting memos, meeting notes, phone screening, copying, mailing, etc.

Requirements:

• 3-5 years' experience performing executive administrative support and general office management duties
• Bachelor's degree or equivalent job experience
• Ability to work within overlapping time zones
• Previous experience supporting multiple senior-level executives or large business units
• Ability to exercise absolute discretion and maintain confidentiality
• High energy, professional and friendly personality with a "can-do" attitude
• Strong project management skills; Exceptional task and time management
• Exceptional attention to detail, accuracy, and commitment to customer satisfaction
• Excellent verbal and written communication skills; ability to communicate professionally and effectively with all levels within an organization including executives, vendors, customers, and partners
• Strong MS Office (Outlook, Word, Excel, PowerPoint) and web-based application skills
• High degree of self-motivation, initiative, and flexibility