We are looking for an exceptional Executive Assistant to propel our executive team forward and help the Thirdlove team thrive and grow! This person must be resourceful and enjoy working in an ever-changing environment. The ideal individual will be able to exercise good judgment, anticipate the needs of executive team members and help them stay focused. In addition to being organized, the ideal candidate should show ownership, possess strong communication skills, and be comfortable working behind the scenes. In this role, you will wear many hats, and do it all with a smile. You are highly organized, a strong project manager, a helpful resource for employees and guests alike, and the ultimate team player.

We keep a fun, vibrant office setting, and you’ll be in charge of ensuring things run smoothly. As an integral member of a rapidly growing eCommerce company, you will adapt to an ever-evolving environment with a positive attitude. You are a “glass-half-full” leader who is excited about building a world-class company and a culture that reflects that. Additionally, you will get to be part of one of the most innovative brands in America and get the opportunity to support dynamic, experienced and progressive executives.

THE JOB

• Provide executive support to designated Executive team members, to maximize their effectiveness and ensure high-velocity decision making and communication aligned with organizational priorities. This includes but is not limited to:
• Managing schedules in order to strategically plan their time;
• Research and prep for meetings;
• Triaging and responding to incoming communications;
• Facilitating relationships with team members;
• Providing access for key personnel and escalated issues;
• Facilitating relationships with external partners and other audiences.
• Assists in planning company events, meetings, and employee team building activities or special projects.
• Helps plan and manage all off-site meetings, including food orders
• Receipt and Invoice management, work directly with the AP team.
• Travel, accommodation, itineraries, and all correspondence related to arrangements as needed for executive team members
• Overall meeting room calendaring
• Assists with evolving company culture
• Other duties as assigned.

THE QUALIFICATIONS

• Superb written and oral communication skills
• Previous experience supporting several executives at once
• 3 plus years of experience as an Executive Assistant working for a C-level executive in a rapidly scaling startup with exposure to sensitive, confidential information
• Excellent interpersonal skills, tact and discretion, and professional demeanor when interacting with diverse audiences
• Excellent organizational skills, strong attention to detail, ability, and flexibility to handle new tasks and shifting deadlines and effective multi-tasking abilities
• Ability to handle frequent interruptions while staying focused
• Proficiency in Google Suite products (Calendar, Docs, Sheets, Slides, etc.)
• Capacity to handle tight deadlines and last-minute changes, and adapt quickly while remaining flexible.
• Ability to quickly learn new tools and technologies
• Excellent calendar management skills, including coordination of complex internal and external executive meetings.
• Help cultivate and contribute to our forward-thinking, and vibrant company culture.