Jobs at University of Southern California

Supports high-volume HR operations across the employee lifecycle, including personnel and payroll transactions, recruitment coordination, onboarding and offboarding, I-9 verification, record maintenance, employee inquiries, reporting, compliance, and process improvement. The role uses Workday and related systems while maintaining confidentiality, accuracy, and timely service in a complex university environment.

Lead and manage alumni relations, annual giving, and major gift fundraising for the School of Cinematic Arts. Develop and implement fundraising strategies, cultivate and solicit major donors (including $1M+ gifts), oversee a team and budgets, produce donor materials, and coordinate with faculty, administrators, and advancement leadership to meet campaign and institutional goals.

Provides high-level executive support to the university president, managing strategic scheduling, briefings, correspondence, travel, expense reimbursements, stakeholder coordination, and executive workflows. The role supports decision-making, governance, institutional priorities, and complex cross-functional initiatives while maintaining confidentiality and exercising sound judgment. It also coordinates a special advisor’s travel and leverages AI tools to improve productivity and decision-making.

Coordinates executive education programs, including planning, logistics, schedules, participant communications, materials, faculty engagement, and on-site delivery. Manages workflows, documentation, project tracking, community partnerships, meetings, and outreach across center initiatives. Supports newsletters, website content, social media, promotional materials, publications, fundraising communications, and consistent messaging. Evaluates program effectiveness and recommends operational improvements while managing multiple priorities independently.

Leads international undergraduate recruitment and admission strategy, including territory planning, global partnerships, credential evaluation, complex application review, policy guidance, enrollment data analysis, outreach, staff supervision, budgets, and operational processes. Represents USC with students, families, counselors, schools, professional organizations, and university partners while developing training and resources for consistent international application review.

Provides administrative support to academic departments, coordinates vendors, events, supplies, mailings, and packages, manages front desk operations and student workers, responds to inquiries, maintains office equipment and purchases, and protects confidential information while ensuring a welcoming departmental environment.

Manages donor stewardship, gift administration, advancement systems, reporting, communications, annual giving, prospect research, events, and donor engagement for USC Thornton. Maintains accurate donor and gift data, coordinates gift agreements, develops workflows, prepares materials for leadership and donors, and collaborates with university partners. Supervises student employees and supports advancement budgeting and fundraising initiatives. The role is primarily on-site and includes evening and weekend events.

Develops and manages integrated communications content across web, intranet, social media, newsletters, publications, video, and leadership channels. Writes, edits, and proofreads accessible, audience-specific messaging while applying AP and university style guidelines. Creates digital and visual assets using HTML, CSS, Adobe Creative Suite, WordPress, and content management systems. Partners with stakeholders, maintains brand consistency, analyzes content effectiveness, and manages multiple deadlines and priorities.

Leads marketing strategy and daily operations for the USC Alumni Association, developing integrated campaigns that increase alumni awareness, participation, and engagement. Oversees marketing planning, calendars, brand standards, budgets, vendors, audience segmentation, performance measurement, and optimization across digital, email, web, social, and other channels. Supervises and develops staff, collaborates with university stakeholders, and evaluates emerging technologies, including AI-enabled tools, to improve marketing effectiveness and operational efficiency.

Evaluates domestic and international academic credentials for graduate applicants, interprets transcripts and student records, calculates qualitative assessments, and enforces university admission requirements. Maintains knowledge of graduate and international admissions policies, collaborates with academic departments to ensure compliance, and supports outreach to graduate student populations. The role also counsels students from diverse backgrounds and requires strong written and oral communication skills.

Provides administrative and operational support for academic research centers and institutes. Coordinates events, seminars, conferences, travel, catering, communications, meetings, records, and stakeholder inquiries. Supports budget administration through transaction processing, expenditure tracking, account reconciliation, and financial reporting. Coordinates student worker recruitment, onboarding, scheduling, and training while managing multiple timelines and changing priorities.

Manages a university admission recruitment territory, represents USC through outreach and presentations, guides prospective students and families, advises school partners, interviews applicants, evaluates applications, analyzes territory trends, and develops recruitment strategies aligned with enrollment goals and diversity objectives.

Provides high-level administrative and operational support for USC Enrollment Management. Responsibilities include coordinating administrative workflows, maintaining databases and records, preparing correspondence and reports, handling confidential information, screening inquiries, supporting events, contracts, grants, budgets, purchasing, and office operations, and guiding staff or student workers. The role requires strong organization, communication, accuracy, discretion, customer service, and the ability to manage competing priorities.

Coordinate logistics and event-day operations for special events at the Los Angeles Memorial Coliseum. Serve as the venue’s liaison with event organizers, conduct site visits, review contracts and work orders, prepare production notes and reports, document incidents, support load-in and load-out, and coordinate security procedures, briefings, operational communications, and staff instructions.

Supports payroll tax compliance and accounting activities, including reviewing records, reconciling accounts, researching discrepancies, preparing adjustments and reports, and maintaining audit documentation. The role researches payroll tax issues, monitors regulatory changes, supports filings and reporting deadlines, provides customer service, and helps test and implement AI-enabled automation and accounting process improvements. Work is hybrid and includes periodic blackout periods during peak payroll processing and compliance cycles.

Provide paralegal support to attorneys at the University of Southern California, managing litigation, coordinating legal work, maintaining documents, and conducting legal research.

Provides comprehensive HR support for designated university departments, including employee relations, investigations, recruiting, faculty contracts, performance management, compensation and benefits, onboarding, HRIS transactions, leaves, and organizational development. Advises employees and managers, coordinates with central HR on payroll and employment changes, supports reorganizations, conducts team needs assessments, and develops solutions to improve engagement and performance.

Provides technical, administrative, and field support for a countywide homelessness demographic survey. Responsibilities include configuring and troubleshooting mobile devices and Esri platforms, supporting field deployments, supervising survey teams, conducting data collection, reviewing data quality, coordinating community partners, developing digital tools and dashboards, and creating documentation and training materials. This full-time, one-year grant-funded role is in-person and requires travel throughout Los Angeles County.

Provides part-time administrative support for a university social enterprise lab. Responsibilities include office calendar and operations management, procurement, budget reconciliation, invoice and expense processing, event logistics, vendor coordination, mailing-list and database maintenance, newsletter content organization, proofreading, surveys, and student-worker onboarding. The role also supports meetings, promotional materials, facilities requests, and occasional evening or weekend events.

Coordinate day-to-day marketing operations for online graduate programs, manage marketing calendar, support email and advertising campaigns, update web and branded materials, coordinate vendors, create social content, analyze marketing performance, assist communications and special projects.