People Operations and Office Coordinator

What you’ll own:

• Support all People Operations programs, processes, and procedures related to the entire employee lifecycle including but not limited to on-boarding and off-boarding, HR compliance, HRIS management, policy and employee handbook development, and internal mobility
• Lead the onboarding experience for new hires ensuring a positive and effective experience from the first touch point and through their first 90 days
• Host weekly onboarding sessions to help new hires learn and navigate the organization
• Drive the immigration process for our employees by working closely with our immigration partner and providing strong customer service and communication to employees
• Process all employee changes promptly including document generation and notifications
• Continually evaluate all people processes for efficiency and scalability
• Ensure all people data is accurate and audited
• Support in the preparation of reports to highlight trends and opportunities
• Be the first point of contact for employee questions and employment verification requests and escalate issues to other members of the People team as appropriate
• Maintain all People Team documentation including internal policies, processes, and our knowledge base 
• Collaborate with other members of the People team to manage the People team help desk
• Partner with IT for onboarding, off-boarding and to develop scalable support processes
• Ensure all process and data remains compliant and supports any audits
• Partner closely with payroll to ensure all changes, updates, etc are properly communicated and executed accurately
• Create and foster an excellent in-office experience for employees in our US and UK offices
• Manage office administration for all the US and UK offices
• Set-up and welcome all new hires, candidates, clients and visitors to Spotnana offices with excellent customer service
• Maintain the day-to-day of office operations including building access, mail, packages, deliveries, office supplies, snacks/beverages, catering and event support
• Assist the global people team with projects and initiatives as needed (ie: training and recruiting)
• Support employee experience programs to help make Spotnana the best moment of our employee’s careers

Experience to bring with you:

• 1-2 years of related experience; tech and/or start-up experience is a plus
• Bachelor's degree or equivalent professional experience
• Basic understanding of human resource principles, practices and procedures
• Strong verbal and written communication skills
• Ability to work in a dynamic, ambiguous and fast-paced environment
• Excellent organizational skills and attention to detail
• You are a problem solver and someone who loves taking initiative 
• Passion for our values, culture and creating and maintaining a positive and exciting work environment
• Previous experience with HRIS systems such as BambooHR, Workday, ADP, etc.
• Authorization to work in the U.S.
• Willing and able to work from our Palo Alto, CA office weekly, Monday-Thursday, Friday can be worked virtually - This is not a remote eligible position

Let’s talk compensation.

Spotnana strives to offer fair, industry-competitive, and equitable compensation. Our approach holistically assesses total compensation, including cash, company equity, and comprehensive benefits. Our market-based compensation approach uses data from trusted third-party compensation sources to set salary ranges that are thoughtful and consistent with our team's role, industry, company size, and internal equity. Each employee is paid within the minimum and maximum of their position’s compensation range based on their skills, experience, qualifications, and other job-related specifications. 

The annual cash compensation range for this role is $70,000 - $80,000

 Benefits offered include:

• Equity in the form of stock options provides partial ownership in the company so you can share in the success of the company as it grows
• Pre-tax and ROTH 401(k) options via Fidelity with up to a 4% company match
• Comprehensive benefit plans covering medical (United Healthcare or Kaiser), dental (Guardian), vision (Guardian), life (Mutual of Omaha), and disability (Mutual of Omaha) effective on your hire date. We cover 100% of your employee premiums and 85% of your eligible dependents
• Pre-tax flexible spending account options for health, dependent care, and commuter expenses
• 20 vacation days per year in addition to 10 company holidays, four company recharge/wellness days, and an end-of-year company shutdown
• Up to 26 weeks of Parental Leave
• Monthly cell phone/internet stipend
• Additional benefits include access to International Airlines Travel Agent Network (IATAN) membership, Pet Insurance through Fetch, Financial Wellness through Origin and SoFi, EAP through Mutual of Omaha, The Calm app through Kaiser, pre-tax parking/transit program, and more.

We are committed to fostering a diverse, inclusive environment and to encourage these values in everyone on our team. We provide an environment of mutual respect where opportunities are available without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. We believe that diversity and inclusion for people from all walks of life are key to our success as a company.