2026-27 Office Manager (Irvine, CA)

WHY WORK FOR MAGNOLIA PUBLIC SCHOOLS?
We provide a culture of accountability, challenge and opportunity that encourages our teachers, faculty and staff to develop and reach their full potential.
We invite you to build and advance your career with Magnolia Public Schools and help contribute to the future success of our mission and vision.

ONE OF OUR LONG-TERM COMPETITIVE ADVANTAGES IS THE CALIBER OF OUR PEOPLE:
Magnolia Public Schools bring together smart, talented people from a diversity of backgrounds, where they can bring their “whole self” to work as well as their PASSION for teaching and learning.

HERE IS WHAT WE HAVE TO OFFER:

• Premium free Medical/Dental and Vision Benefits
• Competitive Salaries
• Organizational sponsored benefits programs
• Professional Development Programs for Teachers, Administrators and support personnel
• Robust career development/talent management process
• Leadership/admin development programs

Job Summary:

Under general supervision of location administrator, serves as office manager, performs a variety of organizational and secretarial duties including those responsibilities of a confidential nature dealing with personnel matters, confidential student and employee information and files and payroll. Duties performed are designed to relieve the administrator of office and routine responsibilities by planning, organizing, and participating in the school office administrative operation.

Job Duties:

• Performs diverse managerial responsibilities within areas and limits of authority as delegated by school principal.
• Handles emergencies concerning employees and/or students, making decisions independently or recommending action as appropriate.
• Performs a wide variety of secretarial work, including typing/word processing, proof reading, filing, recording information, and processing and distribution of all correspondence, much of which is of a confidential nature.
• Maintains a high degree of confidentiality regarding all aspects of the school site operation.
• Manages office personnel, organizes and expedites the work flow of the school site, and offers guidance and direction to other school personnel as needed.
• Serves as a major program information resource person, acting as liaison between schools, department, district office, and other locations.
• Dispenses pertinent information and direction to students, parents, staff, and visitors.
• Establishes, maintains and insures proper use of confidential files, which may include student, personnel, and payroll records.
• Composes independently or in accordance with general instruction, correspondence on a wide range of subjects requiring knowledge of procedures and policies of the school, district, or assigned area.
• Takes and transcribes dictation (or uses dictation equipment) for letters, memos, and reports including information of a confidential or sensitive nature.
• Screens correspondence and telephone calls for administrator and staff.
• Maintains multiple calendars.
• Organizes appointments and staff meetings, and makes arrangements for school visitations and facility use.
• Exercises diplomacy in answering questions and resolves situations involving students, parents, volunteers, public, site staff and district personnel through knowledge of school policies and general district rules and regulations.
• Maintains and retrieves financial records, such as school budget, student body accounts, or other school accounts.
• Other duties as needed.

Requirements

• Three years of experience in increasingly responsible role similar to office management
• HS Diploma supplemented by additional training in office
• Bilingual Eng/Esp preferred but not required
• Mastery of MS Office Excel
• Excellent written and verbal communication skills
• Comfort with fast-paced environment