Accounting & Contract Administrator

Location: Pleasanton, CA

Pay: $80,000 - $100,000 Base Salary

Additional Benefits: 100% Employer-Paid Employee Medical Coverage (Kaiser Gold Plan)

Trueline is seeking an Accounting & Contract Administrator to join a well-established construction consulting and project management firm serving homeowner associations (HOAs) and residential communities throughout Northern California.

For nearly four decades, this organization has helped clients successfully manage large-scale reconstruction, renovation, and capital improvement projects. From roofing and window replacement to site improvements, pools, and exterior renovations, the team plays a critical role in preserving and improving residential communities.

This position is ideal for someone who enjoys working at the intersection of accounting, contract administration, project operations, and construction support. You'll become a key member of a small, highly accountable team where accuracy, organization, and reliability are valued every day.

• Prepare and manage contracts, change orders, and project documentation.
• Support project billing activities, including progress billing and invoice processing.
• Maintain project budgets, financial tracking spreadsheets, and reporting tools.
• Assist with accounts payable and accounts receivable functions.
• Process and reconcile vendor invoices and supporting documentation.
• Support payroll administration and reporting activities.
• Work closely with accounting leadership to ensure accurate financial records and reporting.
• Coordinate contract administration throughout the project lifecycle.
• Maintain organized project files, records, and financial documentation.
• Assist with financial and operational reporting across multiple active projects.
• Help ensure project budgets, billing, and financial data remain accurate and up to date.

• Experience with contract administration and construction-related documentation.
• Strong proficiency in Microsoft Excel, including managing and maintaining complex spreadsheets.
• Experience processing invoices and supporting financial operations.
• Exceptional organizational skills and attention to detail.
• Strong administrative and accounting support experience.
• Ability to manage multiple priorities while maintaining a high level of accuracy.
• Professional communication skills and a collaborative mindset.

• Experience working in the construction, project management, engineering, or consulting industries.
• Familiarity with QuickBooks.
• Experience with AIA billing and progress payment applications.
• Payroll processing experience.
• Project accounting or project financial management experience.
• Understanding of construction budgets, contracts, and project cost tracking.

• You are highly detail-oriented and take pride in accurate work.
• You enjoy working with numbers, spreadsheets, and financial data.
• You can balance multiple responsibilities without letting details slip through the cracks.
• You are proactive, dependable, and comfortable working in a fast-paced environment.
• You take ownership of your work and follow through on commitments.
• You thrive in a small team environment where everyone contributes to the company's success.

• Join a stable, family-owned business with nearly 40 years of success.
• Work alongside experienced construction and accounting professionals.
• Gain exposure to project management, construction operations, accounting, and contract administration.
• Opportunity to expand responsibilities and grow with the organization.
• Collaborative team environment with long-term client relationships and strong company values.
• Fully paid employee medical coverage through the Kaiser Gold Plan.

• $80,000 - $100,000 annual base salary, depending on experience
• W-2 employment
• 100% employer-paid employee medical coverage (Kaiser Gold Plan)
• Opportunity for long-term career growth and increased responsibility
• Stable, family-owned company with a strong reputation and established client base

If you're a highly organized professional who enjoys contract administration, accounting support, project coordination, and working with construction-related financial data, we'd love to hear from you.