The Accounting Coordinator manages AR and AP functions, prepares billings, reconciles accounts, and supports financial operations and reports.
Accounting Coordinator – Remote (Central Time Zone)
We’re looking for a detail-oriented Accounting Coordinator to join our fast-paced Finance team. This full-time, remote position is ideal for candidates who thrive in dynamic environments and enjoy:
- Managing multiple and rapidly shifting priorities
- Organizing and executing complex requests
- Resolving issues with creativity and precision
- Working independently while collaborating across teams
Salary Range: $50,000–$60,000
Residency Requirement: Must reside in one of the 50 U.S. states or Washington D.C.
Sponsorship: Not available
Position Overview
Reporting to the Accounting Manager, this role supports both Accounts Receivable (AR) and Accounts Payable (AP) functions. The Staff Accountant will interact with customers, vendors, and internal departments, including senior leadership, to ensure accurate financial operations and timely reporting.
This is a high-volume, fast-moving environment. Candidates must demonstrate initiative, adaptability, and strong problem-solving skills. Advanced Excel proficiency is required; applicants who do not meet this qualification will not be considered.
Key Responsibilities
Accounts Receivable
- Prepare weekly/monthly customer program billings and enter into QuickBooks Online (QBO)
- Review cost variances for assigned programs and resolve discrepancies with operations or vendors
- Apply customer payments to open invoices
- Perform daily/weekly/monthly retail store reconciliations and post journal entries
- Assist with month-end and year-end close processes
- Support profit and loss analysis for retail locations
- Complete various bank and balance sheet reconciliations
- Communicate directly with clients regarding collections, account reconciliation, and inquiries
- Enter vendor invoices into QuickBooks Online and NetSuite
- Compile and send statement requests to vendors; verify account accuracy and investigate discrepancies
- Reconcile vendor accounts
- Process vendor payments via Bill.com and Tipalti
- Build and maintain positive vendor relationships
- Collaborate with cross-functional teams to meet project deadlines
- Support ad hoc projects and continuous process improvements
- Advanced Excel skills required (pivot tables, XLOOKUPs, complex formulas, reconciliation tools)
- 2+ years of progressive general ledger experience, including inventory or cost accounting in a wholesale/distribution environment
- Strong understanding of inventory costing methods and margin analysis
- Experience in multi-location or multi-entity environments
- Prior remote work experience
- Proficiency in QuickBooks Online, NetSuite, and Microsoft Office 365
- Excellent verbal and written communication skills
- Strong attention to detail and organizational skills
- Ability to work independently with minimal supervision
- Demonstrated initiative and problem-solving ability
- Collaborative team player with a proactive mindset
- Commitment to integrity, accountability, and continuous improvement
- Experience filing multi-state sales tax (preferred)
- Experience with AI technology integrations (preferred)
Innowave Marketing Group Burlingame, California, USA Office
San Francisco Bay Area, Burlingame, California, United States, 94010
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