Accounting/Payroll Assistant

Tempfence Wholesale, Inc., based in Hollister, California, is a trusted provider of high-quality temporary fencing and site solutions for construction, events, agriculture, and commercial projects. We pride ourselves on delivering reliable products, exceptional customer service, and efficient operations that support our clients’ success from start to finish.

As a growing company, Tempfence Wholesale, Inc., fosters a team-oriented environment that values hard work, accountability, and collaboration. Our team members play a vital role in maintaining our reputation for excellence, and we are committed to providing opportunities for growth, development, and long-term success.

Join Tempfence Wholesale, Inc., and be part of a company that values integrity, efficiency, and a strong work ethic while supporting projects that keep our communities moving forward.

Position Objective: 

The Accounting/Payroll Assistant at Tempfence Wholesale, Inc. will utilize exceptional organizational skills, effective time management, attention to detail, and strong interpersonal abilities to support the company’s accounting, payroll, and administrative operations. This role is responsible for ensuring the accurate and timely completion of assigned tasks, maintaining organized and confidential records, and providing dependable administrative support to promote operational efficiency and contribute to the overall success of Tempfence Wholesale, Inc.

Essential Responsibilities/Duties:

• Provide all administrative and clerical support to the Director of Finance, Director of HR & Payroll, COO, etc. as needed
• Provide administrative and clerical support to the food and beverage operations as needed
• Perform administrative duties and functions requiring confidentiality, initiative, and sound decision-making
• Communicate with employees via phone, email, Slack, etc. regarding any pending employee issues including expiring food handler and responsible beverage serving certificates, work permits, etc.
• Assist with managing employee time punches in Paycom and assist with preparation for payroll processing
• Manage the tip pool spreadsheet for each restaurant location
• Assist with maintaining Toast POS – make updates, menu changes, add/delete users
• Assist with the workflow for banquets, special events, menus, and outside catering communication and documentation between departments to ensure efficiency
• Assist with managing catering transfers to outlets
• Assist with opening restaurant and bank drops as needed
• Assist with culinary ordering, inventory, etc.
• Create staff training programs, SOPs, etc. with focus on BOH
• Process and code invoices to be submitted to Accounting in a timely manner
• Answer phones, take messages, and emails and respond to customer inquiries in a friendly, upbeat, prompt, and professional manner
• Assist with updating and maintaining events through Aisle Planner and Honey Do spreadsheet as needed
• Assist management with keeping event calendars up to date at all times
• Complete all assigned projects on time, with clear communication regarding deadlines and workload.
• Any other tasks or projects as requested by any member of management. 

Accounting

• General cashier – collecting all restaurant deposits
• Deposit customer checks and apply payments to customer invoices
• Run A/R aging report, contact customers on short/overpays.
• Manage collection past due accounts.  
• Create credits/adjustments invoices
• Reconcile bank and credit card accounts quickly and efficiently
• Make bank deposits as needed
• Knowledge of how to enter bills, pay bills, create invoices, receive payments, and sales receipts
• Understand credits and debits
• Have general knowledge of how categories/expenses are taxed differently in order to post to the correct account
• Set up vendors for 1099 processing
• Understand how transactions are linked to financial statements
• Have knowledge of business entities and post transactions appropriately

Payroll 

• Assist with managing employee time punches in Paycom and assist with preparation for payroll processing
• Act as backup for managing the tip pool spreadsheet for the restaurant
• Assist with maintaining Toast POS – make all updates, menu changes, add/delete users
• Calculate certified payroll hours while ensuring compliance with labor and prevailing wage requirements.
• Ensure compliance with prevailing wage and certified payroll requirements (e.g., Davis-Bacon Act and state prevailing wage laws) for government contract work. Monitor federal, state, and local prevailing wage and wage-and-hour requirements to ensure compliance 
• Maintain audit-ready documentation; support internal, customer, and agency inquiries or reviews 

Required Education, Knowledge, Skills, and Competences

• Previous administrative and accounting/payroll experience is preferred
• Will be required to travel to other locations within the portfolio on an occasional basis including starting your shift at different properties.
• Possess and maintain a valid California driver's license with a safe and satisfactory driving record
• Excellent communication skills and ability to work both independently and in collaborative/cross-functional team settings, with and without supervision
• Bilingual in English and Spanish is preferred
• Attention to detail and a high degree of accuracy
• Exceptional written and verbal communication skills, including positive interpersonal skills
• Maintain a professional appearance, including adherence to department dress code
• Must possess superior hospitality, organizational, and customer service skills.
• Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact, and diplomacy to defuse anger, collect accurate information, and resolve conflicts.
• Ability to work cohesively with co-workers as part of a team
• Practice safe working habits and take appropriate breaks and lunch periods in a timely manner
• Able to work under pressure and remain calm to resolve problems using good judgment 

Schedule: Monday to Friday

This is NOT a remote position. It's required to work on company premises. 

Position location: Hollister, CA

* A full job description will be provided during the interview process. For immediate consideration, please submit your resume in PDF format.

Please visit our website for more information about our expanding company at www.tempfencewholesale.com

Interviews begin soon—don’t miss your chance to be part of something exceptional.