Accounting Specialist

We are seeking a detail-oriented AP/AR Specialist to support the accounting operations of our busy HVAC service company. This role will handle vendor invoices, customer billing, payment processing, collections, and general accounting support.

Accounts Payable

• Enter, review, and process vendor invoices.

• Verify pricing, taxes, job references, and payment terms.

• Assist with weekly check runs and ACH payments.

• Maintain accurate vendor records and respond to vendor inquiries.

Accounts Receivable

• Prepare and send customer invoices based on completed HVAC service and projects.

• Review ServiceTitan jobs to ensure labor, materials, equipment, and other charges are billed accurately.

• Apply customer payments and resolve posting issues.

• Follow up professionally on past-due accounts.

• Assist with credits, refunds, and customer account maintenance.

General Accounting

• Maintain accurate digital records and documentation.

• Assist with reconciliations and month-end close.

• Work with dispatch, technicians, operations, and management to resolve billing issues.

• Perform other accounting and administrative duties as needed.

• 1–2+ years of AP, AR, bookkeeping, or accounting experience.

• Experience with ServiceTitan strongly preferred.

• Experience in HVAC, construction, home services, or another service business is a plus.

• Basic understanding of accounting principles.

• Proficiency with Excel and email.

• Experience with QuickBooks, Sage, NetSuite, or similar accounting software.

• Strong attention to detail, organization, and communication skills.

• Comfortable working in a fast-paced, high-volume environment.

Schedule: Monday–Friday