Accounts Payable Specialist

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. In this role, you will be responsible for processing invoices, managing payment records, reviewing financial documents, and ensuring that company payments are handled accurately and on time.

The ideal candidate has strong organizational skills, good numerical accuracy, and the ability to manage financial information responsibly. You should be comfortable working with spreadsheets, accounting software, and other digital tools while maintaining accurate records of financial transactions.

Key Responsibilities

• Receive, review, and process vendor invoices for payment.
• Verify invoices against purchase orders and supporting documentation.
• Ensure invoices are properly coded and assigned to the correct accounts.
• Maintain accurate records of outstanding payments and completed transactions.
• Prepare payment schedules and assist with processing vendor payments.
• Reconcile vendor statements and investigate payment discrepancies.
• Communicate with vendors regarding invoices, payment status, and account questions.
• Monitor payment deadlines to help prevent late payments.
• Organize and maintain digital financial records and documentation.
• Assist with month-end closing activities and accounts payable reports.
• Identify duplicate invoices and discrepancies before payments are processed.
• Work with other departments to resolve invoice and payment-related issues.

What Success Looks Like

• Processing invoices accurately and within established deadlines.
• Maintaining organized and up-to-date payment records.
• Identifying and resolving discrepancies efficiently.
• Ensuring vendors receive accurate and timely payments.
• Following company accounting procedures and internal controls.
• Supporting an efficient and well-organized accounts payable process.

Qualifications

• High school diploma or equivalent; an associate's or bachelor's degree in accounting, finance, or a related field is preferred.
• Previous experience in accounts payable, bookkeeping, or accounting is an advantage.
• Basic understanding of accounting principles and invoice processing.
• Strong numerical and data-entry accuracy.
• Good organizational and time-management skills.
• Ability to handle confidential financial information responsibly.
• Strong written and verbal communication skills.
• Ability to work independently and collaborate with a remote team.

Required Skills

• Accounts payable processing
• Invoice verification and management
• Financial recordkeeping
• Basic accounting principles
• Vendor account reconciliation
• Data entry and documentation
• Microsoft Excel and spreadsheet management
• Attention to detail
• Problem-solving and analytical thinking
• Time management and organization
• Confidentiality and financial data handling

Benefits and Perks

• Remote work opportunities.
• Professional development and career advancement opportunities.
• Supportive and collaborative work environment.
• On-the-job training and guidance.
• Opportunities to develop accounting and financial management skills.
• Flexible work arrangements, depending on company needs.