Process high-volume accounts payable (1,500+ invoices / 3,000+ line items monthly). Match invoices to POs, resolve discrepancies, enter invoices via imaging into AP/ERP, manage vendor holds, reconcile vendor statements and monthly payables, assist audits, ensure timely posting, and communicate with internal and external stakeholders while following accounting policies and compliance.
Helix Electric was founded in 1985 and is now one of the nation’s largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character.
Our Accounts Payable Specialist will thrive in a fast-paced, high-volume environment and be responsible for processing over 1,500 invoices with more than 3,000 line items monthly.
DUTIES & SCOPE:
- Match vendor invoices and purchase orders, resolve discrepancies, verify tax rates, quantities billed, and unit pricing, and issue credit memos, where applicable
- Scan and email copies of invoices with issues and route to the appropriate party, resolve open issues with purchasing dept and project teams
- Receive vendor invoices via e-mail, the route to the appropriate party, enter into AP system via Imaging, manage and release vendor holds
- Verify and track gas cards, utilities, rent payments, and other monthly payables related to divisions, reconcile statements and enter into AP
- Manage closely to monthly/quarterly deadlines and ensure all costs are posted timely in order to capture savings
- Strong communication with internal and external customers, customer-service oriented demeanor
- Assist with audits, both internal and external, by handling all accounts payable-related requests.
- Obtain vendor statements and reconcile open payables with their open receivable statement. Request missing invoices and submit them for approval.
- Strong understanding of and adherence to industry best practices, compliance, and accounting policies
QUALIFICATIONS:
- 5-7 years of accounts payable minimum experience required; experience in construction highly preferred and or similar industry (Real Estate, Architecture, or Engineering) with high volume PO’s/Contracts.
- Detail-oriented focused, and motivated.
- Ability to work in fast-paced, high-volume work environment – the expectation is 1500 invoices with 3,000 + line items a month.
- Extensive ERP system experience
- The position requires autonomy as well as working efficiently as a part of a team.
The hourly base pay for this role is between USD $25 and $27 and hour. The actual base is dependent upon many factors, such as: location, training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. The role may also be eligible for bonus and benefits. Helix Electric provides a comprehensive benefits package that includes the following
- Medical Plans
- Dental Plans
- Vision Plan
- Life Insurance
- Disability Insurance
- Accident Insurance
- Critical Illness Insurance
- Hospital Insurance
- Pet insurance
- 401(k) Plan with Match
- Employee Discount Program through PerkSpot
- Tax Savings Accounts – FSA, HSA, DCFSA and CSA
- Tuition Reimbursement
- Scholarships
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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