Administration Assistant

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POSITION SUMMARY:

The Administrative Assistant supports the ongoing administrative activities for the Department.  The Administrative Assistant is expected to initiate solutions to an array of situations and maintain the confidentiality of the department.

This position has been posted to fill an existing vacancy.

POSITION SALARY:
$69,306.64 CAD Annually

This range reflects only the base salary and does not include other components of our total compensation package, such as the Continuous Improvement Program, GRRSP Matching, MBC Program, and other variable benefits.

WHO WE ARE LOOKING FOR:
•    Must have Grade 12 Diploma or equivalent.
•    Post-secondary education in an administrative program OR minimum three (3) years administrative assistant work experience. 
 

YOUR PREFERRED QUALIFICATIONS:
•    Advanced knowledge of Excel.

DUTIES & RESPONSIBILITIES: •    
•    Performs all daily administrative activities of the department including; filing, typing, photocopying, answering telephones, faxes, payroll, phone/radio repairs, training administration etc.
•    Utilize Microsoft Office and Power BI as needed.
•    Maintains the files, statistical reports and records of the department.
•    Maintains confidentiality of appropriate information.
•    Organizational abilities necessary to effectively schedule appointments and meetings; prepare for meetings; make travel arrangements and reservations; receive visitors and route mail as required.
•    Performs Document Control Clerk functions under BOS procedures pertaining to the department (Engineering standards). 
•    Record minutes at meetings (when required). 
•    Organize and maintain all office equipment and supplies, and coordinate/track office supply budget activities. 
•    Attain functional understanding and proficiency of all application software used in the department. 
•    Maintain department and Team Member records/equipment/items as required ie, but not limited to, performance reviews, vacation requests, overtime lists, organizational charts, Team Member lists, phone/pager lists, confidentiality agreements, purchase orders, set up of new hires, statistical reports, manpower, etc.  
•    Update IMDS and Engineering specifications as needed (Eng. / QA Admin.)
•    Company vehicle scheduling and coordinating necessary maintenance, renewing yearly license sticker and weekly cleaning of vehicles (Eng. QA Admin).
•    Perform other duties as designated.
 

SALARY TEAM MEMBER BENEFITS:

• Weekly pay via direct deposit.

• Overtime (1.5x) after 44 hours worked.

• Vacation entitlement:

  •  2 weeks of paid vacation (3 weeks after 3 years) + 4 company paid holidays + 2x ½ days = 15 days annually.

  •  Option to bank your overtime to earn up to an extra 5 days of paid time off (approved in the same manner as vacation time) (27 hours x 1.5 = 40 hours).

• Medical and dental benefits after 1 month of employment.

• Free on-site counselling.

• Magna will contribute an amount equal to 3% of regular earnings every week to your retirement savings (MBC program).

• Profit sharing paid in the second quarter of every year (EEPPP Program).

• Matched GRRSP.

• Company paid life insurance and accidental death and dismemberment (AD&D).

• Optional group life insurance and critical illness insurance for self and spouse.

• Safety shoe, prescription safety glasses and custom molded earplug allowance.

• Company paid uniforms (if you choose to use).

• Company BBQ, holiday parties and company events.

• Corporate social responsibility initiatives - 6k for water walk, support local charities (Hospice of Elgin, Adopt a Family (12 in total), STEGH), Children’s Health Foundation and many more).

• Magna Service Award Program.

• Roger’s and Bell cellphone data plan available – as low as $50/month!

• Subsidized cafeteria with daily specials including hot vegetarian options – we are known for our amazing cafeteria! Free coffee, juice, and tea.

• Educational Assistance Program.

• Employee discounts: new vehicles, amusement parks, etc.

• Plant-wide continuous improvement program: 2025 bonus = $1930

• You get to work with a FANTASTIC Team! One Team, One Formet!

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.

AI-Assisted Screening Disclosure

As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.

Under conditions defined by applicable law, you may have the right to request an explanation of how AI is used to support decision-making.

If you have any questions or concerns about this process, feel free to contact our Talent Attraction team.