Administrative Assistant (Del Mar)

Best Best & Krieger LLP is a nationally recognized law firm focused on delivering effective and client-service oriented solutions to complex legal issues facing public agencies, businesses and individuals across the U.S. BBK is proud to trace the firm's success back to the groundwork of professionalism and community service laid by its founders 135 years ago. Today, with nearly 250 attorneys in offices throughout California and in Oregon and Washington, D.C., we efficiently and meaningfully assist our clients with complex, multi-disciplinary issues and provide creative solutions.

At BBK, we place a high degree of value in creating and nurturing a work environment that attracts the best talent and reflects our commitment to culture, community and equal opportunity. We are proud of our workplace culture, where we respect and value our colleagues for their unique perspectives and experiences.

Best Best & Krieger is seeking an Administrative Assistant in the Del Mar office who will coordinate and maintain effective office procedures and efficient work flow.  Follow policies and procedures set by the Firm. Maintain positive contact with staff and observes confidentiality of client matters. Establish and maintain harmonious working relationships with supervisors and co-workers by performing multiple tasks. There is an onsite requirement of a minimum of 3 days per week. 

REQUIRED RESPONSIBILITIES AND DUTIES:

1. Edit and proofread routine law office correspondence and legal case matters.
2. Organize and prioritize numerous tasks and complete them under time constraints.
3. Professional and positive interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
4. Problem solve, use sound judgment and works well under pressure. Must be decisive.
5. Work within deadlines and effectively handle stress.
6. Establish effective working relationships and appropriately interact with others.
7. Other responsibilities as assigned.

REQUIRD KNOWLEDGE, SKILLS AND ABILITIES:

1. Effective interpersonal and communication skills, both verbal and written.
2. Exercise appropriate judgment regarding sensitive confidential matters.
3. Excellent organizational skills and attention to detail.
4. Working knowledge of iManage and Microsoft Office Applications (Word, Excel, PowerPoint, Outlook and etc.).
5. Work independently and thrive as part of a team.
6. Complete check request forms.
7. CLE tracking, renewing subscriptions/memberships, enrollment in conferences, etc.
8. Make travel arrangements for attorneys; complete and submit expense reports.
9. Schedule meetings, depositions and court reporters.  Perform all planning (shared responsibility with Legal Practice Assistant) including; scheduling, reserving conference rooms, arranging video and teleconferencing support, ordering food and beverages, and provides reference materials to the attendees.
10. Submits marketing expense requests/sponsorship forms.
11. Enters new contacts into CRM system and adds contacts to relevant mailing lists.
12. Receives, screens and transmits telephone calls to attorneys and takes messages as necessary, with recognition of and attention to the particular needs of clients. Schedules conference calls for attorneys (shared responsibility with Legal Practice Assistant).
13. Enters IntApp Time Entry reporting.
14. Drafts engagement letters.
15. Notary or willingness to become a notary.

SUCCESS FACTORS / JOB COMPETENCIES:

1. Decision / Problem Solving Skills.
2. Team Player.
3. Initiative.
4. Organizational Skills.
5. Communication / Interpersonal Skills.
6. Innovation / Logical Reasoning Skills.
7. Client Services Skills.
8. Reliability.

QUALIFICATIONS:

1. Bachelor’s degree or equivalent is preferred.
2. At least 2 years of relevant experience.

WORK ENVIRONMENT:

1. This job operates in a professional office environment.  This role routinely uses standard office equipment such as computers, phones, copy machines, filing cabinets and fax machines
2. Normal law office environment with little exposure to excessive noise, dust, temperature and the like.

The reasonably expected pay scale for this position with 2 or more years of experience is $48,000 - $58,000 annually, non-exempt.  The actual salary within that range will depend on the selected candidate’s location and experience.  We encourage all interested candidates to apply.

Best Best & Krieger is an equal opportunity employer.