Provides administrative and office support to the CEO and organization, including calendar and meeting coordination, correspondence, document preparation, filing, database and spreadsheet maintenance, records management, office technology and vendor coordination, research, reporting, budget monitoring, and confidential information handling.
This is a Temporary Position.
- Provide administrative support to ensure efficient daily office operations.
- Maintain accurate physical and digital filing systems.
- Manage front-office communications, including phone calls, visitor assistance, package receipt, and appointment scheduling.
- Respond to emails and other correspondence in a timely and professional manner.
- Coordinate calendars, meetings, and travel arrangements for senior staff.
- Prepare, edit, and maintain letters, reports, presentations, and other business documents.
- Input, update, and maintain records in databases and spreadsheets.
- Prepare meeting agendas, record meeting minutes, and coordinate meeting logistics.
- Support office technology and maintain office equipment, supplies, and vendor relationships.
- Conduct research and compile information for reports, projects, and presentations.
- Collaborate with administrative staff and provide cross-functional support as needed.
- Handle sensitive and confidential information with discretion and professionalism.
- Manage multiple priorities, meet deadlines, and adapt to changing operational needs.
- Represent the organization in a positive and professional manner.
- High school diploma or GED required.
- A minimum of three years of administrative, office, clerical, and accounts payable experience is preferred.
- Ability to work flexible schedules based on operational needs.
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What you need to know about the San Francisco Tech Scene
San Francisco and the surrounding Bay Area attracts more startup funding than any other region in the world. Home to Stanford University and UC Berkeley, leading VC firms and several of the world’s most valuable companies, the Bay Area is the place to go for anyone looking to make it big in the tech industry. That said, San Francisco has a lot to offer beyond technology thanks to a thriving art and music scene, excellent food and a short drive to several of the country’s most beautiful recreational areas.
Key Facts About San Francisco Tech
- Number of Tech Workers: 365,500; 13.9% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Google, Apple, Salesforce, Meta
- Key Industries: Artificial intelligence, cloud computing, fintech, consumer technology, software
- Funding Landscape: $50.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Sequoia Capital, Andreessen Horowitz, Bessemer Venture Partners, Greylock Partners, Khosla Ventures, Kleiner Perkins
- Research Centers and Universities: Stanford University; University of California, Berkeley; University of San Francisco; Santa Clara University; Ames Research Center; Center for AI Safety; California Institute for Regenerative Medicine
