Provide administrative support to the leadership team, coordinate projects and events, manage insurance claims and supplies, produce retail reports, maintain files, run corporate ticket programs, and handle miscellaneous duties to support the team.
Description
Never a dull moment… that’s life supporting a retail company! If you like running the show behind the scenes, wearing a lot of hats, and want a career with a good company, Robinson Oil may be just the place you’ve been looking for!
What the Administrative Assistant does
The Administrative Assistant is the center of our communication hub. A project coordinator and master communicator, this person manages a variety of projects and tasks:
- Administrative support for leadership team – handling calls and correspondence; meeting notes; assist with special projects; maintain files and records.
- Event planning – run point on larger company events, like the family picnic or annual golf tournament, and manage food and logistics of smaller gatherings at our office.
- Insurance claims – act as primary point of contact and ensure timely processing.
- Supply management – includes office, kitchen, print materials, signs, etc.
- Reporting – provide retail reports and analysis to support the leadership team.
- Manage corporate ticket programs.
- Other miscellaneous duties to support the team.
Requirements
Who you are
- You’re friendly and outgoing, a real people person with a can-do attitude!
- You’ve been in an administrative support role for a minimum of 3 years and have a proven ability to work under limited supervision.
- You’re someone who works efficiently, effectively, and pays attention to details.
- Your computer skills are top notch, especially MS Office Suite (Outlook, Word, Excel, Power Point), with an ability to easily master new programs
- You keep all the balls in the air – someone who can juggle tasks, prioritize many ongoing projects at one time, meet deadlines, and handle non-routine issues with ease.
- You’re not afraid to try on new hats and take on a new challenge!
- It helps if you have a current Notary Public commission (position requires the ability to maintain active Notary Public status)
Who we are
Robinson Oil Corporation is a family-owned company operating 39 “Rotten Robbie” gas stations and convenience stores throughout the greater Bay Area. We’ve got plans for growth and are looking for people who want to take that journey with us! This is a drug-free workplace, and pre-employment drug testing is required.
What we offer
Great pay and benefits, an amazing place to work, and plenty of opportunities to learn. You’ll even get a discount on gas! If you like the sound of this, what are you waiting for? Apply today!
CA Privacy Notice
Similar Jobs
Fintech • Machine Learning • Payments • Software • Financial Services
The Senior Administrative Assistant supports executives by managing schedules, arranging travel, preparing communications, and facilitating team activities in a fast-paced environment.
Top Skills:
Google SuiteMicrosoft Office Suite
Energy • Utilities • Renewable Energy
Provide litigation-focused legal administrative support including document management, deadline tracking, stakeholder coordination, meeting and travel arrangements, contract and records administration, legal research assistance, and general office tasks to ensure accurate, timely case processes.
Healthtech • Social Impact • Telehealth
Provide front-desk and administrative support for the Administration department and Executive Assistant(s): manage reception, mail, conference rooms, supplies, petty cash, and inventory; prepare mailings and meeting minutes; translate and review documents (English↔Vietnamese/Spanish); coordinate with vendors; update SharePoint and staff directories; perform patient outreach and basic Epic EHR data entry; assist with miscellaneous office projects and administrative coverage.
Top Skills:
EpicSharepoint
What you need to know about the San Francisco Tech Scene
San Francisco and the surrounding Bay Area attracts more startup funding than any other region in the world. Home to Stanford University and UC Berkeley, leading VC firms and several of the world’s most valuable companies, the Bay Area is the place to go for anyone looking to make it big in the tech industry. That said, San Francisco has a lot to offer beyond technology thanks to a thriving art and music scene, excellent food and a short drive to several of the country’s most beautiful recreational areas.
Key Facts About San Francisco Tech
- Number of Tech Workers: 365,500; 13.9% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Google, Apple, Salesforce, Meta
- Key Industries: Artificial intelligence, cloud computing, fintech, consumer technology, software
- Funding Landscape: $50.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Sequoia Capital, Andreessen Horowitz, Bessemer Venture Partners, Greylock Partners, Khosla Ventures, Kleiner Perkins
- Research Centers and Universities: Stanford University; University of California, Berkeley; University of San Francisco; Santa Clara University; Ames Research Center; Center for AI Safety; California Institute for Regenerative Medicine
