Administrative Business Coordinator

About this role

Team Overview

BlackRock SMA Solutions helps clients customize portfolios for unique tax, values-alignment, or investment exposures across direct indexing, fixed income, active equity, and multi-asset. We deliver world-class service to all of our clients, from wealth advisors to family offices to endowments and foundations.

About This Role

 We are looking for an Administrative Assistant, located in our Sausalito office, to help support the SMA Solutions business, including senior executive members. You will be a member of the COO Team that supports strategy and planning, business management, business intelligence, risk and governance, administrative and office services, people initiatives and other special projects. Ideal candidates must have experience working across teams and building relationships; bring a high attention to detail; have the ability to own tasks and see them through to completion; and be self-motivated, proactive, and able to change direction quickly. The ability to collaborate with other members of the admin team to ensure effective management of the office and other administrative services overall is paramount. Being a strong team player is critical, as you will work with colleagues across a number of departments and at all levels whether that be in person, in a hybrid environment, or remotely. To be successful, you must be comfortable adapting to different ways of connecting with people, both in person and virtually.

Key Responsibilities

 

Reception and Office Services (Daily)

·      Meet and greet clients and visitors

·      Distribute mail

·      Order office supplies, pantry goods, and other items as needed

·      Liaise with facility management teams, security, cleaning, and building management as needed

·      Answer and direct phone calls

Executive Support

 

·      Schedule meetings while demonstrating flexibility and a problem-solving ability to adjust or prioritize schedules based on last-minute changes

·      Reserve conference rooms; arrange catering, audio/video, and other essential services to ensure meetings run smoothly

·      Coordinate travel arrangements and submit expense reports in a timely manner using Concur

·      Learn and understand BlackRock systems, policies, and procedures and implement them in daily tasks including liaising with various groups such as finance, risk, and the COO team to accomplish tasks

People Initiatives

·      Lead and coordinate team activities and reoccurring events (lunches, team meetings, and social events)

·      Partner with Human Resources to welcome new joiners to the office and help them feel connected

·      Provide support for talent practices within the SMA Solutions business unit including recruitment, hiring, and programs to promote employee engagement and retention

·      Collaborate and draft office newsletter

·      Promote a fun and collaborative work environment

·      Participate in special projects as assigned

Qualifications

 

·      Five-plus years of administrative experience, preferably at a large organization

·      Congenial, you enjoy interacting with people and offering hospitality

·      Adapts well to changing plans and priorities; comfortable dealing with ambiguity

·      Self-starter, has an ability to work independently and assume additional responsibilities as required

·      Desire to provide outstanding service to internal and external clients

·      Capacity to manage competing priorities and meet tight deadlines

·      Excellent written and verbal communication skills

·      Strong computer skills (Word, Excel, PowerPoint, and Outlook)

·      Experience using Concur, Coupa, Airtable, Salesforce. MS360, Copilot or similar business management tools is highly desirable

·      A high level of attention to detail

·      Discretion in dealing with confidential information

·      Bachelor’s degree is strongly preferred

For Sausalito, CA Only the salary range for this position is USD$71,250.00 - USD$135,000.00 which is the equivalent of USD$34.25 - USD$64.90 per hour. Additionally, employees are eligible for an annual discretionary bonus, and benefits including healthcare, leave benefits, and retirement benefits. BlackRock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.

Our benefits
To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being.  Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an equal opportunity workplace. We are committed to equal employment opportunity to all applicants and existing employees, and we evaluate qualified applicants without regard to race, creed, color, national origin, sex (including pregnancy and gender identity/expression), sexual orientation, age, ancestry, physical or mental disability, marital status, political affiliation, religion, citizenship status, genetic information, veteran status, or any other basis protected under applicable federal, state, or local law. View the EEOC’s Know Your Rights poster and its supplement and the pay transparency statement.

 

BlackRock is committed to full inclusion of all qualified individuals and to providing reasonable accommodations or job modifications for individuals with disabilities. If reasonable accommodation/adjustments are needed throughout the employment process, please email [email protected]. All requests are treated in line with our privacy policy.

We recruit, hire, train, promote, pay, and administer all personnel actions without regard to race, color, religion, sex (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), sex stereotyping (including assumptions about a person’s appearance or behavior, gender roles, gender expression, or gender identity), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other status protected by applicable law. We interpret these protected statuses broadly to include both the actual status and also any perceptions and assumptions made regarding these statuses.BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.