The Administrative Business Partner supports the executive office by scheduling meetings, coordinating events, managing travel, and handling confidential information.
Zoox is building the future of transportation. To do that, we’re also building an incredible crew—united by our mission, energized by our values, and driven by our purpose. We are looking to hire an executive assistant to support our executive office, reporting to the CEO's EA. This role will work closely with other Executive Assistants and Administrative Business Partners across all the departments at Zoox. This is an ideal position for someone who works well in a fast-paced environment, is a self-starter, and wants to work on dynamic and mission-driven teams.
This role will require strong calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously. A high level of integrity, discretion in handling confidential information, and professionalism in dealing with senior leaders within the company are also vital aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission.
Responsibilities
- Scheduling team and cross-functional meetings
- Assisting with team off-sites and events
- Helping with new hire onboarding
- Hands-on meeting scheduling, coordination, and note-taking
- Complete administrative tasks, including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
- Act as a back-up to other Administrative Business Partners and Executive Assistants as needed. Serve as a point of contact and liaison for multiple executives and Amazon.
Qualifications
- 4+ years of executive assistant experience
- Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
- Excellent written and verbal communication skills
- Technical computer skills, including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products
Bonus Qualifications
- Comfortable working in a dynamic environment
- Sensitivity to handling critical and confidential information
- Ability to learn quickly, ask questions, and be solution-oriented
- Previous exposure to company boards, public officials, and other senior-level stakeholders
- Bachelor's degree
Top Skills
Apple Products
Google For Business Suite
Keynote
Ms Office Suite
Zoox Foster City, California, USA Office
4000 E 3rd Ave, Foster City, CA, United States, 94404
Zoox Foster City, California, USA Office
1149 Chess Drive, Foster City, CA, United States, 94404
Zoox Fremont, California, USA Office
47540 Kato Road, Fremont, CA, United States, 94538
Zoox San Francisco, California, USA Office
60 Broadway St, San Francisco, CA, United States, 94111
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