Provide administrative support to Business Office, Sales & Marketing, and Executive teams in a senior living community: maintain resident and prospect records, assist with admissions, billing, payroll review, reports, marketing tasks, front desk coverage, and CRM updates.
When you work at Moldaw Residences, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life!
Moldaw Residences is recruiting for a detail-oriented and customer service-focused Business Office Assistant to join our team! In this role you will provide administrative support to the Business Office, Sales & Marketing, and Executive teams while helping ensure smooth daily operations throughout the community.
Here are a few of the daily responsibilities of a Business Office Assistant:
- Maintain resident, prospect, and sales records in various business systems and databases.
- Prepare admission, residency, and other prospective resident documents.
- Assist with resident billing, accounts payable, payroll review, and financial recordkeeping.
- Prepare reports, update schedules, and maintain organized files and records.
- Assist with marketing activities, social media updates, events, and prospective resident communications.
- Support resident move-ins and maintain accurate information in CRM and business systems.
- Provide front desk coverage as needed and respond to inquiries from residents, families, staff, and vendors.
- Support creating a culture where business decisions and employee engagement drive resident satisfaction and occupancy.
Here are a few of the qualifications we need you to have:
- Associate's degree or higher required; Bachelor's degree preferred.
- Minimum two (2) years of administrative support experience.
- Experience in senior living preferred.
- Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
- Strong organizational, communication, and customer service skills.
- Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
- Experience with payroll, billing, accounts payable, or CRM systems preferred.
If you're an organized, compassionate professional who enjoys supporting a team while making a difference in the lives of older adults, please apply, we'd love to get to know you!
Full Time Position
Monday through Friday
Pay Range: $30-$35 per Hour
EEO Employer
Vi Living Palo Alto, California, USA Office
Palo Alto, United States
Similar Jobs
Healthtech • Biotech • Pharmaceutical
Provide executive administrative and technical support to the mPOC Development Chapter, including travel and expense management, procurement and CAPEX tracking, onboarding, IT and lab systems support, maintaining data repositories, and supporting agile project tools (Jira, Lucid Board). Act as primary local interface for site services and IT, coordinate training and time entry, and support content and tool maintenance (S-Drive, Google Drive, Discovery server, Cube, VB, Python, HTML, AI tools).
Top Skills:
Ai ToolsCapexCornerstoneCubeDiscovery ServerGoogle DocsGoogle DriveGoogle MeetGoogle SheetsGoogle SlidesHTMLJIRALucid BoardExcelMicrosoft PowerpointMicrosoft TeamsMicrosoft WordMyco SystemPythonS-Drive (Data Warehouse)TmaVb (Visual Basic)Zoom
Real Estate • Travel • Hospitality
Provides administrative and clerical support to Engineering, Housekeeping, and Guest Services. Duties include payroll and checkbook assistance, filing, invoicing, inventory and supply ordering, coordinating guest requests, maintaining logs (Synergy), managing lost-and-found, scheduling, and supervising housekeeping operations to ensure guest satisfaction and asset protection. Requires confidentiality, bilingual English/Spanish, and ability to perform physical and office tasks.
Top Skills:
ExcelMicrosoft WordOutlookStarguestSynergy
Healthtech
Provide administrative and clerical support for the regional Hospitalist Float Pool including CV facilitation, interview coordination, employment offer letters, credentialing, malpractice applications, onboarding, licensing, billing coordination across multiple hospitals and medical groups.
What you need to know about the San Francisco Tech Scene
San Francisco and the surrounding Bay Area attracts more startup funding than any other region in the world. Home to Stanford University and UC Berkeley, leading VC firms and several of the world’s most valuable companies, the Bay Area is the place to go for anyone looking to make it big in the tech industry. That said, San Francisco has a lot to offer beyond technology thanks to a thriving art and music scene, excellent food and a short drive to several of the country’s most beautiful recreational areas.
Key Facts About San Francisco Tech
- Number of Tech Workers: 365,500; 13.9% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Google, Apple, Salesforce, Meta
- Key Industries: Artificial intelligence, cloud computing, fintech, consumer technology, software
- Funding Landscape: $50.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Sequoia Capital, Andreessen Horowitz, Bessemer Venture Partners, Greylock Partners, Khosla Ventures, Kleiner Perkins
- Research Centers and Universities: Stanford University; University of California, Berkeley; University of San Francisco; Santa Clara University; Ames Research Center; Center for AI Safety; California Institute for Regenerative Medicine
