Coordinates billing across Finance, Account, and Production teams. Prepares client invoices and billing packages, maintains billing status reports, tracks purchase orders, estimates, budgets, vendor invoices, expenses, and project closeouts. Reviews travel and production expenses for accuracy and policy compliance, maintains financial records and reporting, and supports accounting operations. The role is hybrid, with onsite work in the Bay Area Tuesday through Thursday and remote work Monday and Friday.
Here at BSSP, we don’t take ourselves too seriously. We do serious work, but we have fun doing it. So, if you’ve got an interesting story, you like to create or you’re really really good with numbers and/or people, we may have a spot for you. it. So, if you’ve got an interesting story, you like to create or you’re really really good with numbers and/or people, we may have a spot for you.
Billing Coordinator
BSSP is looking for a Billing Coordinator who loves getting the details right. You’ll sit at the center of Finance, Account, and Production, helping keep projects buttoned up, invoices moving, and reporting accurate.
If you’re organized, proactive, and take pride in making the financial side of the work run smoothly, you’ll fit right in.
What You’ll Do
- Act as the bridge between Finance, Account, and Production to keep billing processes running smoothly.
- Prepare and send client invoices and billing packages with proper backup.
- Maintain project billing status reports and ensure final billings are issued on time.
- Track and update client POs, estimates, and budget documentation.
- Monitor vendor invoices, expenses, and open POs to ensure projects can close out cleanly.
- Review travel and production expenses for accuracy and policy compliance.
- Help maintain accurate financial records, reports, and documentation.
- Support the finance team with billing coordination and accounting operations.
What You Bring
- 2–3+ years of experience in billing, bookkeeping, accounting, or finance support.
- Strong attention to detail, organization, and accuracy.
- Ability to manage multiple projects and deadlines in a fast-paced environment.
- Comfort working across teams and communicating with finance, account, and production partners.
- Proficiency with Excel and standard accounting or agency finance systems.
- A proactive, solutions-oriented mindset.
Bay Area Based working onsite Tuesday/Wednesday/Thursday. Remote Monday/Friday.
Butler, Shine, Stern & Partners Sausalito, California, USA Office
20 Liberty Ship Way,, Sausalito, CA, United States, 94965
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