Provides clerical and administrative support by answering calls, managing mail, maintaining physical and digital filing systems, typing correspondence and forms, updating databases, handling office equipment, tracking supplies, completing assigned projects, and assisting with new hires and temporary staff.
We are looking for a detail-oriented individual to join our team as a clerical assistant. The responsibilities of the clerical assistant include answering and directing calls, sorting the daily mail, maintaining filing systems, and typing up forms and other copy.
To be a successful clerical assistant, you should have excellent organizational and administrative skills. Ultimately, a top-notch clerical assistant should have good communication skills, strong telephone etiquette, and great computer skills.
Clerical Assistant Responsibilities:
- Answering and directing calls, taking messages, and making phone calls on behalf of the company.
- Sorting and distributing the daily mail, sending out bills, and arranging pickups for packages.
- Using office equipment to check emails, send faxes, make copies, and update computer databases.
- Typing forms, correspondence, memos, and other materials.
- Sorting, filing, and maintaining filing systems for efficient recordkeeping and easy retrieval.
- Maintaining inventory on office supplies.
- Completing assignments and projects according to instructions from supervisors.
- Overseeing and helping out new hires, office temps, or part-time students.
Clerical Assistant Requirements:
- High school diploma or GED.
- Completion of an administrative course may be advantageous.
- A minimum of 1 year office experience may be preferred.
- Competency with computers, physical and digital filing systems, and typing.
- Strong written and verbal communication, interpersonal, and maths skills.
- Good problem-solving skills.
- Professionalism, discretion, and the ability to work with minimal supervision.
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