Events and Travel Coordinator

Events and Travel Coordinator

Summary Of Job Duties

The Events and Travel Coordinator position supports the Indigenous Food and Agriculture Initiative (IFAI), a national legal and policy research center. The Events and Travel Coordinator is responsible for supporting the IFAI’s professional staff by booking travel and processing expenses in a timely manner in accordance with travel policy, as well as liaising with the University of Tulsa Travel Office and staff on IFAI travel matters. The Events and Travel Coordinator will also be involved in coordinating group travel for external stakeholders on an as-needed basis. 
Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others in a fast-paced professional office.

Qualifications

• Minimum Qualifications:
  • An associate’s degree or equivalent combination of education and/or experience
  • Previous experience coordinating travel and/or processing complex expense reports in a professional setting
  • Knowledge of higher education institution travel policies and procedures
• Preferred Qualifications:
  • Experience working with/for Tribal Nations, Tribal citizens, or Tribally owned entities
  • Experience with Concur
• Knowledge, Skills & Abilities:
  • Knowledge of higher education institution travel policies and procedures
  • Advanced word processing, spreadsheet, presentation, and database software skills
  • Ability to learn and implement organizational policies and processes
  • Ability to present facts and recommendations effectively in oral and written form
  • Ability to professionally maintain composure and effectiveness under pressure and changing conditions
  • Ability to establish and maintain cooperative working relationships
  • Ability to learn department operating policies, procedures, systems, methods, and tasks

Responsibilities

• 10%: Help maintain and further develop collaborative relationships with external stakeholders
• 40%: Coordinating group travel and events for external stakeholders and internal needs
• 40%: Supporting IFAI's professional staff with their travel needs and processing expenses
• 10%: Other duties as assigned

Physical Requirements

About UsThe University of Tulsa is a student-centered research university that cultivates interconnected learning experiences to explore complex ideas and create new knowledge in a spirit of free inquiry. Guided by our commitment to service and inclusion, we prepare individuals to make meaningful contributions to our campus, our community, and our world.
The University endeavors to create and nurture an informed and inclusive environment in its workplace and educational programs. Affirmative action and equal employment opportunity are integral parts of the University not just because they are legally mandated, but because we recognize that the present and future strength of the university is based primarily on people and their skills, experience, and potential. The University does not discriminate in access to, or treatment or employment in, its programs and activities on the basis of race, color, age, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, veteran status, disability, genetic information, ancestry, or marital status. The University seeks to recruit, select, and promote students, faculty, and all other employees on the basis of individual merit.