Executive Administrative Assistant

Become an integral part of the Commercial and Investment Banking Global Credit Trading & Syndicate team, working in a fast-paced environment where no two days are the same. Be part of a results-oriented team with a strong focus on accuracy, attention to detail, and quality.

As an Executive Administrative Assistant within Commercial and Investment Banking Global Credit Trading & Syndicate, you will navigate the firm effectively and excel in a dynamic, deadline-driven environment. You will bring strong organizational and time-management skills, along with polished interpersonal and communication abilities. You are expected to demonstrate a high level of professionalism, exercise discretion, and consistently deliver high-quality work.

Job Responsibilities

• Proactively manage administrative functions independently, and communicate potential issues or delays in advance.

• Help plan, organize, and execute events, including providing on-site support as needed.

• Coordinate domestic and international travel arrangements, including logistics and itinerary management.

• Prepare and submit a high volume of expense reports accurately and on time, ensuring adherence to company policies and guidelines.

• Manage a high volume of emails by prioritizing requests and responding promptly and professionally.

• Handle incoming calls professionally; triage inquiries, escalate as appropriate, and ensure timely follow-up.

• Partner closely with the administrative team to ensure seamless coverage, knowledge sharing, and consistent support.

• Provide proactive support for overflow work, ad hoc requests, and special projects.

Required qualifications, capabilities and skills

• At least five years of administrative experience supporting at the Managing Director level (or equivalent).

• Strong interpersonal, written, and verbal communication skills.

• Advanced organizational skills.

• Tech-savvy, with the ability to leverage AI applications and tools to drive efficiency, streamline processes, and automate routine tasks where appropriate.

• Ability to manage responsibilities independently, anticipate needs, and communicate potential issues proactively; demonstrates sound judgment and a sense of urgency in handling high-volume scheduling demands.

• Team-oriented, with a strong commitment to collaboration and continuity of coverage.

• Demonstrated willingness to go above and beyond.

• Strong proficiency in the Microsoft Office Suite.

Preferred qualifications, capabilities, and skills

• College degree preferred.

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option