Executive Administrative Manager

Superlanet is seeking a highly organized, proactive, and resourceful Executive Administrative Manager to provide strategic administrative and operational support to our CEO and CFO. This individual will serve as a trusted partner, helping manage priorities, streamline communication, coordinate key initiatives, and ensure seamless execution across a fast-paced and growing organization.

The ideal candidate is highly professional, detail-oriented, and comfortable supporting both business and personal administrative needs. This role requires exceptional judgment, discretion, and the ability to anticipate needs before they arise. The Executive Business Partner will play a critical role in maximizing the effectiveness and productivity of the executive leadership team.

This is a direct hire opportunity requiring an onsite presence in our San Diego office.

• Manage and prioritize complex calendars, meetings, travel arrangements, and scheduling for the CEO and CFO
  
• Act as a strategic partner to executive leadership, helping manage priorities, deadlines, and follow-up actions
  
• Serve as a liaison between executive leadership and internal and external stakeholders, ensuring effective communication and execution
  
• Prepare, edit, and distribute executive communications, presentations, reports, meeting materials, and board-related documentation
  
• Organize leadership meetings, develop agendas, document key decisions, and track action items through completion
  
• Coordinate executive travel, client meetings, leadership off-sites, conferences, and company events
  
• Support strategic initiatives, special projects, business planning activities, and organizational priorities
  
• Assist with internal communications and cross-functional coordination to ensure alignment across teams
  
• Handle highly confidential business information with professionalism, integrity, and discretion
  
• Anticipate executive needs and proactively solve challenges before they impact priorities
  
• Assist with personal administrative responsibilities for the CEO and CFO
  
• Coordinate personal appointments, reservations, travel arrangements, and scheduling needs
  
• Manage time-sensitive personal tasks and logistics with a high degree of confidentiality
  
• Support special requests, errands, and personal projects while maintaining exceptional professionalism and discretion
  
• Balance executive business priorities and personal support responsibilities effectively
  

• 3+ years of experience supporting C-level executives, founders, or senior leadership teams
  
• Proven ability to manage complex schedules, competing priorities, and executive-level communications
  
• Exceptional organizational, project management, and multitasking skills
  
• Strong written and verbal communication abilities
  
• High level of professionalism, discretion, and sound judgment when handling sensitive information
  
• Ability to anticipate needs, take initiative, and operate independently with minimal direction
  
• Proficiency with Microsoft Office Suite, Google Workspace, and modern business productivity tools
  
• Valid driver's license, reliable transportation, and willingness to travel locally to support executive and business needs
  
• Ability and willingness to run business and executive-related errands, attend off-site meetings, coordinate logistics, and complete time-sensitive tasks as required
  

• Experience in healthcare, technology, staffing, consulting, or professional services environments
  
• Familiarity with CRM systems, project management platforms, and collaboration tools
  
• Experience coordinating executive events, board meetings, and strategic planning activities
  

• Ability to maintain a flexible schedule when business priorities require additional support
  
• Willingness to travel occasionally for executive meetings, company events, conferences, or special projects
  
• Comfortable working in a highly visible role that requires frequent interaction with executives, clients, and key stakeholders
  
• Ability to exercise discretion and confidentiality in all aspects of the role