Executive Assistant to CEO, CTO & CPO

This is a hybrid role based in Burlingame, CA with the team working together in person 2 days per week.

Galileo is the leading platform for Gen AI evaluation and observability, with a mission to democratize building safe, reliable and robust applications in the new era of AI powered software development. Our foundation is built on pioneering the early technology behind the world's most ubiquitous AI applications including Apple's Siri and Google Speech. We firmly believe that AI developers require meticulously crafted, research-driven tools to create trustworthy and high-quality generative AI applications that will revolutionize our work and lifestyle.

Galileo addresses the complexities inherent in implementing, evaluating, and monitoring GenAI applications, optimizing the development process for both individual developers and teams by offering a comprehensive platform that spans the full AI development lifecycle. Galileo bridges critical gaps, significantly enhancing developers' ability to refine and deploy reliable and precise GenAI applications.

Since its inception, Galileo has rapidly gained traction, serving Fortune 100 banks, Fortune 50 telecom companies, as well as AI teams at prominent organizations such as Reddit and Headspace Health, among dozens of others.

Galileo has AI research at its core, with the founders coming from Google and Uber where they solved challenging AI/ML problems in the Speech, Evaluation and ML Infra domains. It is now a Series B business backed by tier 1 investors including Battery Ventures, Scale Venture Partners, and Databricks Ventures, with $68M in total funding. We are headquartered in San Francisco with locations such as New York and Bangalore, India forming our areas of future growth.

We’re looking for an exceptional Executive Assistant to directly support Galileo’s three co-founders — the CEO, CTO, and CPO. This role is critical to ensuring the founders are operating at peak effectiveness in a fast-paced, high-change environment. You will anticipate needs, eliminate friction, manage communication flow, and create structure that empowers the founders to focus on high-leverage work.

This is a role for someone who can think several steps ahead, handle sensitive information with discretion, and navigate rapid context switching with confidence and calm.

• Keep all three co-founders organized, aligned, and prepared for every meeting, priority, and commitment.
• Drive operational efficiency by managing calendars, inboxes, follow-ups, and communication flow.
• Remove obstacles proactively — often before the founders are aware of them.
• Ensure high-quality execution on logistics, planning, and day-to-day operations.
• Tailor your support style to each founder’s working style while maintaining balanced coverage across all three.

• Calendar Management: Coordinate complex, constantly shifting calendars for three co-founders across time zones, prioritizing the highest-impact work.
• Email & Communication Management:
• • Organize and maintain inbox structure
  • Flag urgent/high-priority items
  • Draft and follow up on emails
  • Ensure timely responses and close loops on all outstanding communication
• Travel Logistics: Expertly coordinate domestic and international travel, including itineraries, accommodations, ground transportation, and real-time adjustments.
• Always On-Call: Given the pace of a startup, the EA must be comfortable being “on-call” six days a week, with prompt response times via text and phone.
• Proactiveness: This role requires anticipating needs before they become issues. Examples include:
• • Noticing slow response times to key emails and stepping in
  • Accelerating interview scheduling when bottlenecks appear
  • Identifying when a founder needs support completing a task more efficiently
  • Proactively scheduling meetings with stakeholders we haven’t connected with yet
  • Spotting commute challenges, meeting conflicts, or personal schedule issues — and resolving them
  • Asking founders which tasks feel most repetitive or mundane, and designing better systems
• Personalized Support: Each co-founder works differently. You will:
• • Tailor your style to individual needs
  • Balance attention and support across all three
  • Ensure none “fall through the cracks” even when one leader requires heavier support
  • Reassess priorities continuously to maintain alignment
• Weekly Planning: You should expect to carve out time on Sundays to prepare the schedule, materials, and priorities for the upcoming week to set the founders up for success.

• Support sensitive, high-priority internal and external communications
• Build strong relationships across the company to accelerate execution
• Maintain confidentiality and professionalism at all times
• Step in for urgent in-person tasks when needed (commute required)

• Previously worked at a startup
• Successfully supported 3+ senior leaders simultaneously
• Ability to commute when urgent, time-sensitive tasks arise
• Expert-level travel coordination skills
• Highly strategic scheduler with impeccable prioritization instincts
• Ability to communicate clearly and professionally with senior leaders, customers, and external partners
• Thrives in a fast-paced, high-volume environment with shifting priorities
• Strong calendaring skills; Google Calendar and Gmail experience required
• Exceptional relationship-building and collaboration abilities
• Hyper-organized with strong systems-thinking and process discipline
• High integrity, sound judgment, and ability to handle confidential information

• Join a seasoned founding team that has previously led product and engineering teams from 0 to $100M+ in revenue and from 0 to 1B+ users globally
• We obsess over our team’s culture driven by inclusivity, empathy and curiosity
• We invest in our team’s development and happiness because our employees are the keys to our success and ensuring happy customers – towards that end, we offer: 
• • 🏥 Medical, Dental and Vision Insurance
  • 🌴 Unlimited PTO
  • 👶 Parental Leave (birthing & non-birthing) - 100% pay for 8 weeks
  • 💰 401(k) Retirement Savings Plan
  • 📈 Pre-IPO Stock Options
  • 🚌 Commuter Benefits (pre-tax + company sponsored)
  • 🧘‍♂️ Mental & Physical Wellness Stipend
  • 🍱 Catered Meals on in-office days
  • 🏢 HQ in Burlingame + hub in NYC + hub in Bangalore
  • 🤝 Build the company alongside the Founders 

*Benefits/perks may vary by state, country and employment type - please reach out to your recruiter for more information.

Galileo is an equal opportunity employer supporting workforce diversity. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, protected veteran status, disability status, or any other unlawful factor.

Galileo is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request accommodation due to a disability, please inform your recruiter.

Galileo is committed to fair and equitable compensation practices. The pay range for this role is listed below and represents the expected salary range for non-commissionable roles or on-target earnings for commissionable roles. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, relevant certifications and training, and specific work location. The total compensation package for this position may also include eligibility for commission, equity, and company sponsored benefits/perks.

• The annual pay range for this role is $110,000 - $130,000 USD.

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