Executive Assistant & Charitable Giving Program Manager

Vasion is on the lookout for a dynamic EA & Charitable Giving Program Manager, someone who embodies our core values and is eager to contribute to our innovative, growing team. Committed to making digital transformation attainable for everyone, Vasion builds integrated SaaS solutions that simplify business processes. With 400+ employees worldwide and offices in St. George, Utah, the UK, Germany, and Lehi, Utah, we offer a flexible working environment where collaboration takes center stage.

In this pivotal role, you will provide comprehensive administrative support to the CEO while managing and enhancing the company's charitable giving program. This hybrid role requires exceptional organizational skills, proactive communication, and a passion for community engagement. The ideal candidate will be detail-oriented, possess exceptional problem-solving skills, and have a passion for charitable giving. This role is located in Saint George, Utah.

• Manage CEO calendar, appointments, and travel arrangements (transportation and accommodations)
• Maintain the highest level of discretion and confidentiality in all matters related to the CEO, executive team, and sensitive company information
• Monitor and maintain CEO email inbox, ensuring it remains organized, clutter-free, and focused on priority correspondence
• Handle expense reports and reimbursements
• Serve as primary point of contact for all employees and external contacts, acting as gatekeeper of information
• Provide decision support through research and insights to assist with informed decision-making
• Manage and organize company documents and records
• Coordinate catering for monthly birthday lunches and working lunches
• Provide ad hoc support for other executives, board of directors (board meetings, project coordination), and CEO errands
• Work collaboratively within a team of EAs, providing support across shared projects, company events, and planning initiatives
• Anticipate and manage CEO office needs, including pantry and office supplies, workspace improvements, and end-of-day office procedures

• Work directly with the CEO on all charitable giving initiatives and priorities while reporting to the Chief People Officer
• Oversee the structure and scalability of charitable giving program and processes, ensuring clarity and efficiency
• Build and maintain relationships with charitable partners (e.g., BASICS International), serving as the primary organizational liaison
• Lead the charitable giving committee and coordinate efforts of employee and community volunteers
• Research, plan, and manage correspondence for potential and active charitable giving projects
• Oversee implementation of funded projects, ensuring transparency, effectiveness, and alignment with organizational goals
• Develop and manage the charitable giving budget, oversee fund allocation, and monitor financial transfers
• Track and report on initiative progress, including financial oversight, success stories, and areas for improvement
• Plan and coordinate charitable giving service and volunteer trips, including itinerary and travel logistics
• Help determine the strategic focus of future charitable giving initiatives

• 3+ years of experience as an executive or administrative assistant or in a similar role, preferably supporting C-suite executives or the CEO
• Experience in managing charitable programs or initiatives strongly preferred
• Strong organizational and multitasking skills with the ability to support multiple priorities
• Excellent communication skills, both verbal and written, with a keen attention to detail
• Proficiency in office software including Google Suite, Gmail, and project management tools; mindset toward digitalization and aptitude for learning new technologies
• Proficiency in Excel and Google Sheets, including the ability to manage and track budgets, financial data, and reporting
• Highly motivated, results-driven attitude with a collaborative spirit
• Experience in event planning and management
• Ability to handle sensitive information confidentially
• Strong problem-solving skills and adaptability to a fast-paced environment

• Flexible work environment
• Vacation Bonus
• Flexible paid time off
• Paid parental leave
• Competitive pay
• A full suite of traditional benefits
• Training/Advancement opportunities
• 401k with company match and immediate vesting
• Financial wellness education
• Company-contributed HSA
• Onsite perks include gym, pickleball, snacks & drinks, arcade, theater room, etc.

Vasion looks for people who will exemplify its four core values and are driven to become:

• Action Owners, with principles drawn from Extreme Ownership by Jocko Willink and Leif Babin
• Candor Seekers, illustrated in Radical Candor by Kim Scott
• People Builders, as detailed in Leadership and Self-deception by The Arbinger Institute
• Storytellers, guided by principles from Building a StoryBrand: Clarify Your Message So Customers Will Listen by Donald Miller

Visit https://www.vasion.com to learn more about Vasion.

Vasion is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation and other legally protected characteristics.