Executive Assistant - Commercial

We are seeking an experienced Executive Assistant to support our fast-growing Commercial organization. The right candidate will be a positive, energetic, and extremely organized professional who is excited to work in a dynamic, fast-paced biotech setting.  

The Executive Assistant will manage the daily activities of the Chief Commercial Officer and support the entire Commercial organization during an exciting period of rapid growth. They will work under minimal supervision with a high degree of reliability and efficiency. The successful candidate will be flexible in the face of shifting priorities, approaching challenges with poise and confidence. They will have the ability to interface with both internal and external stakeholders in a professional, friendly, and responsive manner. 

Responsibilities 

• Seamless administrative support of CCO and other senior leaders within the group. 

• Effective and proactive calendar management; responsible for prioritizing meetings and resolving any calendar conflicts as needed. Ability to manage complex calendars with high attention to detail and timelines. 

• Assist with interview scheduling and hosting candidates. 

• Planning and coordinating domestic and international travel. 

• Manage complex travel itineraries including transportation, accommodations, and special circumstances. 

• Handle various administrative tasks: submit expense reports, track, and reconcile expenses, support front office as needed. 

• Greet and attend to the comfort of guests, including transportation needs, parking arrangements, lunch set up, dinner reservations, and general assistance for duration of the visit. 

• Represent Alumis in a professional, friendly, and positive manner, greeting visitors, distributing mail, and welcoming employees. 

• Play a key role in assuring smooth day-to-day office operations; managing facilities and vendors to ensure our office space stays streamlined and organized: 

• Maintain inventory levels of general office and other supplies. 

• Identify issues or deficiencies and recommend improvements. 

• Develop and maintain relationships with facility management and vendors, including cleaning, catering, and security services. 

• Onsite role with expectation to be onsite in South San Francisco Tues-Thurs during regular business hours  

Qualifications 

• Must have 8+ years of experience in an administrative or executive support role. The ideal candidate will have at least 3-5 years executive-level support experience. Late-stage biotech industry experience is preferred but not a requirement. 

• Excellent interpersonal skills and the ability to handle various interactions, including sensitive and highly confidential materials and situations. 

• Excellent listening and verbal communication skills. 

• Demonstrated ability to work independently and effectively with strong organizational skills, accuracy, and attention to detail. 

• Ability to manage multiple tasks and balance competing short- and long-term priorities. 

• Experience working with remote/hybrid organizations. 

• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, and Excel are essential. Experience with Greenhouse is a plus! 

• Self-motivated, enthusiastic and adaptable; exudes a can-do attitude. 
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Alumis Inc. is an equal opportunity employer.

The salary range for this position is $110,000 USD to $130,000 USD annually. This salary range is an estimate, and the actual salary may vary based on the Company’s compensation practices.

This position is located in South San Francisco, CA and employees are expected to be onsite Tuesday-Thursday. 

Alumis Inc. is an equal opportunity employer.

Alumis compensation packages include generous stock option grants for all employees as well as an annual bonus program.  

Other benefits include:

• Health insurance premiums paid at 90% for employee, 80% for dependents
• Free access to Genentech Bus & Ferry Share program
• $100 monthly cell phone stipend
• Unlimited PTO for Exempt employees
• Free onsite gym and a kitchen stocked with yummy snacks and drinks!

We are a hard-working, collaborative team on a mission to transform patient’s lives-- and we aspire to elevate, challenge and nurture one another along the way.