Executive Assistant - Commercial

Key Responsibilities

• Manage and facilitate Commercial team meetings, including preparation of agendas, coordination of materials, and logistical planning for onsite and offsite meetings.
• Serve as the primary point of contact for all Commercial vendor contracts, purchase orders (POs), invoices, and accruals.
• Support the Chief Commercial Officer in managing all his meetings, calendar, travel, expenses, off-sites, budget management, and any ad hoc support requested by the CCO.
• Partner with internal stakeholders (Finance, Legal, Procurement, etc.) to ensure timely and accurate processing of Commercial vendor contracts, POs, invoices, and accruals.
• Track and monitor Commercial budget activities, providing regular updates and ensuring compliance with company policies.
• Assist in project management for state licensing activities, including coordination of timelines, document collection, and tracking deliverables.
• Support Commercial leadership with project planning, reporting, and tracking of key initiatives.
• Maintain team files, project trackers, and shared resources to ensure accurate and up-to-date documentation.
• Proactively identify opportunities to streamline processes and improve operational efficiency within the Commercial function.
• Coordinates with HR on departmental new hire postings, virtual and onsite candidate interviews.
• Coordinate with IT and HR on company wide new systems roll-out and provide training to the Commercial team.
• Requirement - the person needs to be in the office all 5 days a week (CCO will approve exceptions) and be available during the core business hours of between 9 am and 4 pm to support the commercial team. 
• Travel expectations to offsite meetings: 5%-10%.

Qualifications

• Bachelor’s degree in business, life sciences, or a related field preferred; equivalent combination of education and relevant experience may be considered.
• Minimum 10 years of biotech experience supporting C-level (preferred CCO or commercial experience) or related experience, preferably in the biopharmaceutical or life sciences industry, company start-up experience is preferred.
• Strong organizational, time management, and project coordination skills with attention to detail.
• Experience with vendor management, contracts, POs, invoices, and accruals; familiarity with state licensing activities a plus.
• Ability to develop and maintain strong internal and external relationships, including direct collaboration with vendors and other third parties.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with project management or finance systems a plus.
• Excellent written, communication, and interpersonal skills
• Excellent interpersonal and communication skills; ability to liaise effectively across functions and with external vendors.
• Ability to manage multiple priorities in a fast-paced, evolving environment, particularly within a growing, pre-commercial/launch-stage biotech company.
• Self-motivated, collaborative, and adaptable with a strong commitment to the company’s mission of serving patients with rare diseases.
• Passionate about patients and building a new commercial organization.
• Ensure that all activities and interactions are carried out with the highest ethical and professional standards, and that all work is accomplished with quality and in accordance with Rezolute values.