Executive Assistant (In Person)

Role Responsibilities:

Strategic event planning & culture ownership


• Plan and execute company retreats and team onsites end-to-end — venue selection, travel and hotel booking, agendas, and on-the-ground logistics

• Build and lead Valdera's culture committee from the ground up, defining its goals, recruiting members, and running regular programming

• Own company-wide celebrations and employee appreciation initiatives, including birthdays, work anniversaries, holidays, and milestones

• Coordinate travel for team, as needed, including flights and hotel accommodations

San Francisco office management


• Keep the office running smoothly, including stocking snacks and supplies, sharing management updates, and coordinating maintenance

• Support in‑person event/on‑site logistics support when teams are running onsites in SF

HR systems administration & company operations

• Own day-to-day HR operations such as onboarding, offboarding, policies, and employee records

• Manage budgets for company retreats, team onsites, and discretionary team spend

• Maintain company-wide policies (travel, expenses, equipment) and other compliance tasks

• Support interview scheduling, candidate coordination, and recruiting logistics

Experience & Qualifications:

• Experience in an operations or administrative role; a traditional EA or office manager background works, but so does someone scrappy who's worn a lot of hats at a startup or other fast-paced company
• Experience in planning company retreats, offsites, and/or other events, including coordinating travel & logistics across the team
• Highly organized with strong attention to detail
• Willingness to occasionally adapt to varying schedules to support urgent priorities