Executive Assistant, Senior

Your Role 

The Executive Assistant, Senior (EA) will support Executive Leadership. In this role you will provide executive administrative support including but not limited to serving as the primary point of contact for internal and external constituencies on all matters pertaining to the Executives being supported.  The EA also serves as a liaison to the executive leadership team; monitors and responds to emails, heavy scheduling, and calendaring meetings; organizes and coordinates executive outreach; and oversees special projects.

Our leadership model is about developing great leaders at all levels and creating opportunities for our people to grow – personally, professionally, and financially. We are looking for leaders that are energized by creative and critical thinking, building and sustaining high-performing teams, getting results the right way, and fostering continuous learning.
 

Your Work 
In this role, you will: 

• Provide executive-level administrative and analytical support to the leadership team
• Manage complex calendars, scheduling logistics, and meeting priorities to protect time and decision flow
• Coordinate and produce executive, board, and committee meeting agendas and materials, including briefings and business documents
• Monitor, triage, and respond to email and correspondence on behalf of Executives using sound judgment
• Serve as primary point of contact and liaison with internal and external stakeholders at all levels
• Analyze issues, compile data, and deliver clear reports and recommendations to support executive decisions and approvals
• Coordinate cross-functional follow-up to gather inputs, advance deliverables, and close action items
• Plan and manage detailed travel arrangements and itineraries
• Prepare and submit timely expense reports and related documentation
• Safeguard confidential and sensitive information while maintaining discretion and professionalism
   

Your Knowledge and Experience 

• Requires a bachelor’s degree or High School Diploma/GED and 4 years of additional relevant experience in lieu of a degree 
• Requires 5 years of prior relevant executive support experience with C-suite level leaders  
• Requires proficiency in developing executive level presentations in MS Office 
• Requires willingness and ability to occasionally work off-hours to support the administrative needs of the Executive Vice President 
• Requires a high level and working knowledge of Microsoft 365 products including but not limited to Word, Excel, PowerPoint, Outlook, Teams, etc. 
• Full-time role aligned with our hybrid office requirement, mostly sedentary workday

• Hybrid

• This role requires employees to be in-office based on our hybrid workplace model, balancing purposeful in-person collaboration with flexibility. For most teams, this means coming into the office two days each week.

• Employees living more than 50 miles from an office location will work with their manager to determine in-office time based on business need.

Hybrid
This role requires employees to be in-office based on our hybrid workplace model, balancing purposeful in-person collaboration with flexibility. For most teams, this means coming into the office two days each week.
Employees living more than 50 miles from an office location will work with their manager to determine in-office time based on business need.
 

About Blue Shield of California

As of January 2025, Blue Shield of California became a subsidiary of Ascendiun. Ascendiun is a nonprofit corporate entity that is the parent to a family of organizations including Blue Shield of California and its subsidiary, Blue Shield of California Promise Health Plan; Altais, a clinical services company; and Stellarus, a company designed to scale healthcare solutions. Together, these organizations are referred to as the Ascendiun Family of Companies. 

At Blue Shield of California, our mission is to create a healthcare system worthy of our family and friends and sustainably affordable. We are transforming health care in a way that genuinely serves our nonprofit mission by lowering costs, improving quality, and enhancing the member and physician experience. 

To achieve our mission, we foster an environment where all employees can thrive and contribute fully to address the needs of the various communities we serve. We are committed to creating and maintaining a supportive workplace that upholds our values and advances our goals.

Blue Shield is a U.S. News Best Company to work for, a Deloitte U.S. Best Managed Company and a Top 100 Inspiring Workplace. We were recognized by Fair360 as a Top Regional Company, and one of the 50 most community-minded companies in the United States by Points of Light. Here at Blue Shield, we strive to make a positive change across our industry and communities – join us!  

Our Values: 

• Honest. We hold ourselves to the highest ethical and integrity standards. We build trust by doing what we say we're going to do and by acknowledging and correcting where we fall short. 
• Human. We strive to listen and communicate effectively, showing empathy by understanding others' perspectives.
• Courageous. We stand up for what we believe in and are committed to the hard work necessary to achieve our ambitious goals. 

Physical Requirements:

Office Environment - roles involving part to full time schedule in Office Environment. Based in our physical offices and work from home office/deskwork - Activity level: Sedentary, frequency most of work day.

Please click here for further physical requirement detail. 

Equal Employment Opportunity:

External hires must pass a background check/drug screen. Qualified applicants with arrest records and/or conviction records will be considered for employment in a manner consistent with Federal, State and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or disability status and any other classification protected by Federal, State and local laws.