Executive Assistant (Temp)

Responsibilities

• Manage multiple complex and dynamic calendars for senior executives
• Coordinate and track internal and external initiatives and requests across the executive team
• Proactively track day-to-day tasks, action items, and follow-ups to ensure timely execution and accountability
• Partner with external agency partners to coordinate media and communications efforts, including scheduling, logistics, and stakeholder alignment
• Track and communicate workback plans, timelines, and key milestones - particularly for media and communications activities such as travel, interviews, podcasts, and on-background conversations
• Support executives in preparing for meetings and engagements by ensuring prereads and briefing materials are received in advance, blocking preparation time, supporting agenda development, and managing follow-up actions
• Optimize executive time and focus by thoughtfully prioritizing requests and competing demands
• Serve as a trusted partner in the executive information flow, maintaining alignment and communication across teams and leadership
• Partner with the Travel & Expense Executive Assistant to ensure seamless travel coordination and expense processing
• Plan and execute leadership offsites, group meetings, executive dinners, and team events as needed
• Handle sensitive and confidential information with complete discretion and professionalism

What We're Looking For

• 5+ years of experience supporting senior executives or executive teams in a fast-paced, high-growth environment.
• Proven experience managing complex, dynamic calendars and navigating constantly shifting priorities while maintaining exceptional accuracy, responsiveness, and attention to detail. Ability to make thoughtful tradeoffs to optimize executive time and focus.
• Exceptional organizational and project management skills, with a demonstrated ability to coordinate cross-functional initiatives, track action items, and drive follow-through across multiple stakeholders.
• Exceptional written and verbal communication skills, with a talent for conveying information clearly and concisely and building strong relationships with senior leaders, external partners, and agencies.
• Highly proactive and resourceful, with the ability to anticipate needs, exercise sound judgment, identify potential issues, and drive solutions with minimal direction.
• Experience supporting executive meetings, leadership events, and external engagements, including preparation, logistics, and follow-up.
• Demonstrated discretion, professionalism, and sound judgment when handling highly confidential information.
• Proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and other collaboration tools.

$45 - $55 an hour
Factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations may influence base pay offered. This salary range is reflective of a position based in New York City. This salary will be subject to a geographic adjustment (according to a specific city and state), if an authorization is granted to work outside of the location listed in this posting.
As a member of our team, you'll enjoy:
401(k) Matching: We match 100% of the first 10% of pre-tax 401(k) contributions you make, up to a maximum of $10,000 per year.
Professional Growth: Get an annual Learning & Development stipend once you've been with us for three months. You also get free access to Udemy, an online learning and teaching marketplace with over 6000 courses, starting your first day.
Parental Leave & Planning: When you become a new parent, you're eligible for 100% paid parental leave (20 paid weeks for both birth and non-birth parents.)
Fertility Support: You'll get easy access to fertility care through Carrot, from basic treatments to fertility preservation. We also provide a stipend towards fertility preservation. You and your spouse/domestic partner are both eligible.
Date Stipend: All Hinge employees receive a $100 monthly stipend for epic dates- Romantic or otherwise. Hinge Premium is also free for employees and their loved ones.
ERGs: We have eight Employee Resource Groups (ERGs)-Asian, Unapologetic, Disability, LGBTQIA+, R aices , Women/Nonbinary, Parents -that hold regular meetings, host events, and provide dedicated support to the organization & its community.
At Hinge, our core values are...
Authenticity: We share, never hide, our words, actions and intentions.
Courage: We embrace lofty goals and tough challenges.
Empathy: We deeply consider the perspective of others.
Diversity inspires innovation
Hinge is an equal-opportunity employer. We value diversity at our company and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We believe success is created by a diverse workforce of individuals with different ideas, strengths, interests, and cultural backgrounds.
If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview or to otherwise participate in the hiring process, please let your Talent Acquisition partner know.
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