Executive Assistant

At RH we believe deeply that the "right" people are our greatest asset. We value people with high energy, who possess the ability to energize others. People who are smart, creative and have a point of view. People who see the answer in every problem, versus those who see the problem in every answer. People who are driven, determined and won't take "no" for an answer. We value team players, people who are more concerned with what's right, rather than who's right. 

RESPONSIBILITIES

• Live Our Values: People, Quality, Service and Innovation
• Heavy scheduling and calendar management
• Compile documents, take meeting notes and create presentations
• Screen incoming calls and correspondence and respond independently when possible
• Create and maintain spreadsheet files
• Prepare expense reports
• Prepare for executive meetings and manage details during meetings (webex, product reviews, etc.)
• Arrange field team travel itineraries/hotels for home office meetings
• Review and approve field team expense reports
• High level of confidentiality around corporate, associate, personnel and research matters
• Manage directed and routine external customer emails/correspondence
• Partner closely with Executives and other Executive Assistants
• Strong organizational skills to manage computer files, hard copy files, product organization and overall Executive Management competencies

REQUIREMENTS

• 5-10 years experience supporting an executive and their team in an organization (retail industry preferred)
• Associate's degree or equivalent.
• Examples of organizational skills required during interview process. Organization and ability to juggle multiple projects is key in this role.
• Must be advanced in PowerPoint, Excel, Word, Outlook, etc (Proficient in MS Office 2007)
• Familiarity with Mac is a plus
• Proactive must be able to take charge of situations with out being asked.
• Problem solving must be able to identify and resolve problems in a timely manner, gathering and analyzing information skillfully while maintaining confidentiality.
• Interpersonal skills must maintain confidentiality; must remain open to others' ideas and exhibit willingness to try new things.
• Team player must work well with many differing personalities and with many different levels within the organization (from C level to assistant levels).
• Written communication will edit work for spelling and grammar and must be able to interpret written information.
• Prioritization must prioritize and plan work activities using time efficiently.
• Quality control must demonstrate accuracy and thoroughness and monitor own work to ensure quality.
• Adaptability must be adaptable to changes in the work environment, managing competing demands and able to deal with frequent change, delays or unexpected events.
• Organized must be able to manage a multitude of projects in a systematic and organized way. Must be able to prioritize and multi-task with minimal direction. Examples of organizational skills required during interview process.
• Sense of Urgency must have leadership qualities, a strong sense of urgency, and be someone who takes initiative to get things done.
• Confidentiality must be able to perform duties with a high level of confidentiality, diplomacy and discretion.
• Leadership - May direct and lead the work of others. Relies on experience and judgment to plan and accomplish goals.
• Creativity - a wide degree of creativity and latitude is expected.
• Flexibility - must be flexible in order to work longer hours as needed.
• Communication - must be able to effectively communicate your needs with your leader.