Executive Assistant

Responsibilities and Duties

• Executive Support & Coordination 
• Provide high-level administrative support, ensuring seamless daily operations for the two Executives, including some urgent arrangements. 
• Efficiently manage complex calendars, coordinating internal and external meetings and arranging travel across multiple time zones.
• Anticipate and resolve scheduling conflicts weeks in advance, ensuring seamless operations.
• Strategically create time buffers to account for recurring meeting patterns that tend to extend beyond their scheduled duration.
• Efficiently process and reconcile expense reports to adhere to company policies. 
• Provide dedicated on-site administrative and logistical support during company-wide meeting weeks.
• Handle confidential correspondence, draft communications, and prepare briefing materials for executive meetings, and engage with external counterparty’s EA’s to secure meetings. 
• Act as a gatekeeper and strategic partner, prioritizing tasks and ensuring executives’ time is used effectively.


• Cross-functional collaboration & Event Coordination
• Serve as the primary point of contact for internal teams, board members, and external partners, ensuring smooth communication and follow-through.
• Anticipate executives’ needs ahead of meetings, compiling critical information and briefing materials.
• Partner with leadership and cross-functional teams to plan and execute high-impact events, strengthening relationships with strategic partners and key stakeholders.


• Operational Excellence & Problem-Solving
• Proactively identify opportunities to optimize processes, improve efficiency, and enhance executive workflows.
• Exercise sound judgment and discretion, ensuring alignment with company policies and executive preferences.
• Manage special projects if and when they arise, balancing multiple priorities with precision and adaptability.

Qualifications and Skills

• Able to be in office at least three days a week (140 New Montgomery, SF)5+ years of experience providing high-level executive support, preferably to C-suite leaders.
• Bachelor’s degree in Business, Administration, or a related field.
• Proactive and resourceful mindset. You anticipate needs, solve problems, and take initiative.
• Exceptional organizational skills, with the ability to seamlessly juggle multiple priorities while maintaining keen attention to detail.
• Strong communication and relationship-building abilities, engaging effectively with executives, board members, and key stakeholders.
• Expert proficiency in Slack, Google Suite, Microsoft Office, and other productivity tools.
• Confidentiality, discretion, and emotional intelligence—you are a trusted partner to leadership.
• Ability to work independently and collaboratively, thriving in a fast-paced, high-expectation environment.
• A strong commitment to belonging, ensuring an inclusive and supportive work environment.
• Notary Public certification (or willingness to obtain one at the company’s expense) strongly preferred.


*A note on qualifications: Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job and will consider any equivalent combination of knowledge, skills, education and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. 

Physical and Sensory Requirements

• Mostly sedentary work; using standard office equipment including: a computer, keyboard, and telephone. 
• Position requires a minimum amount of ~5 weeks of travel for company-wide meetups: through a calendar year, as well as potentially up to ~3 weeks of additional travel, as required including travel with the President for road shows, conferences, etc.


Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email [email protected]. 

Salary & Benefits

• Salary: $110,000 - $125,000 USD base salary with 20-25% annual target bonus 
• Exceptional Healthcare: Access comprehensive medical, dental, and vision plans with 100% premium coverage for both you and your dependents. 
• Financial Security: Benefit from a 3% non-elective employer contribution to your 401k, ensuring your financial future is on the right track.
• Time Off: Unlimited Paid Time Off (PTO) +  two company-wide vacation weeks (Fourth of July & End of year). We believe in the importance of rest and relaxation.
• Family-Friendly Policies: Experience up to 12 weeks of fully paid parental leave, with an additional 6 weeks for birth parents. We support you through the exciting journey of parenthood.
• Mental Health and Well-being: Access mental health and behavioral coaching services through Headspace providing you with the support you need to thrive both personally and professionally.
• Family Planning Support: Navigate family planning with ease through our partnership with Carrot and Maven, ensuring a seamless experience for new parents.
• Perks: Enjoy a variety of perks, including a $150 USD monthly food stipend on UberEats, pet insurance allowance, and $150 USD monthly phone & internet reimbursement. 
• Tech-Ready: Gear up with our new hire tech package, including a laptop, monitor, docking station, webcam, headphones, and more. Set up your home office with provided furniture, including a desk and chair.