Executive Assistant

About Plasmidsaurus

Plasmidsaurus is on a mission to accelerate new cures and promote a healthier planet by unlocking a new level of productivity for scientists who use DNA tools to bring their ideas to life. Our DNA sequencing tools are used daily by thousands of innovators, including Nobel prize winners, dynamic biotech startups, research labs, and DIY biohackers. Our global network of labs operates day and night to enable world-changing discoveries. In 2024, we saved these scientists 2 million hours of time, radically accelerating their research. Every team member at Plasmidsaurus plays a crucial role in driving forward the future of biotech research.

Come build with us

We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team. You will be critical in coordinating our executives’ calendars and inboxes, drafting correspondence, communicating  broadly with internal and external stakeholders, and  handling confidential information. This role requires strong communication skills, attention to detail, and the ability to work in a fast-paced environment.

 What you’ll be doing:

• Triage incoming messages and draft both proactive and responsive high-level email communications.

• Manage calendars, schedule meetings, coordinate follow ups to make sure day-to-day operations run smoothly. 

• Manage travel arrangements, including flights, accommodations, and itineraries.

• Handle sensitive and confidential information with discretion and professionalism.

• Help to prepare and edit presentations, reports, and other documents.

• Conduct research and compile data to support decision-making processes.

• Oversee office management tasks such as ordering supplies, managing expenses, and handling vendor relationships.

• Assist with special projects and initiatives as assigned by the executive team.

• Assist in planning and organizing company events, meetings, and team-building activities

Requirements

• 3+ years of experience in an executive support role, ideally within a fast-paced startup or tech environment

• Excellent written and verbal communication skills, with the ability to interact with all levels of the organization

• Exceptional organizational skills and attention to detail

• Ability to anticipate needs and exercise sound judgment with minimal oversight

• Tech-savviness and ability to quickly learn and leverage new software

• Experience supporting stakeholders at the executive level, particularly in a high-growth startup

• Genuine passion for startups and the ability to thrive in a fast-paced, ever-changing environment

We encourage you to apply even if your experience doesn't perfectly align with the job description as we seek out diverse and creative perspectives. Team members who love to learn and collaborate in an inclusive environment will thrive with us. We are an equal opportunity employer and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you need additional accommodations to feel comfortable during your interview process, please let us know at [email protected].