Executive Assistant

C3 AI is seeking a highly organized and proactive individual to join our team as an Executive Assistant. This onsite position will provide comprehensive administrative support to our executive leadership team. Our ideal candidate will be a motivated self-starter who will maintain high standards of professionalism, efficiency, personal communication, discretion, and independent judgment.

Responsibilities:

• Responsible for scheduling and managing complex calendars, including prioritizing and resolving related conflicts and competing scheduling demands from both internal and external stakeholders.
• Organize and coordinate complex international/domestic travel within company guidelines and budget.
• Provide support in arranging meetings, including collation of speaking notes and/or briefing notes, handling logistics such as conference registrations, room reservations (internal and external), and local travel.
• Coordinate, plan, and organize small-to large-scale meetings and executive events.
• Support special projects and initiatives as assigned, demonstrating flexibility and adaptability in handling diverse tasks.

Requirements:

• University degree in business management or related field preferred.
• 5+ years of experience as an executive assistant, preferably supporting executives in a fast-paced technology or software company.
• Strong organizational skills, including the ability to manage complex calendars and effectively maintain records and files.
• Prior experience in organizing meetings, preparing and monitoring budgets, assisting with travel and hotel accommodations.
• Exceptional written and verbal communication skills with the ability to build and maintain professional, friendly, and cordial relationships with stakeholders, including staff, board members, and external partners.
• Proactive problem-solving abilities and capacity to work independently with minimal supervision.
• Ability to understand and interpret policies and procedures as well as applying them with consistency.
• Strong computer skills including proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook.

Candidates must be authorized to work in the United States without the need for current or future company sponsorship.