Executive Assistant

Healthcare documentation is broken. Nestmed is fixing it with an AI platform that gives clinicians their time back.

In just one year, we’ve scaled to support tens of thousands of clinicians across more than a million patient visits. We're now the trusted partner for over 60 home health agencies, including 7 of the top 10 enterprises in the US.

Our founding team—hailing from Stanford, YC, Google, and Meta—is backed by the founders of PayPal and Plaid to build the essential infrastructure for the future of the $500B home healthcare industry.

We are seeking a proactive, hands-on Executive Assistant to manage the office of Nestmed’s CEO and CTO / Co founders. In addition to primary support for the founders, you will provide logistical support to two Senior Leaders.

This is not a passive desk job. We need a builder—someone who loves the energy of an on-site team, isn't afraid to dive into Accounts Payable one minute and complex travel logistics the next.

Executive Support & Gatekeeping

• Calendar Management: Manage active, shifting calendars for our two Co founders and prioritize time, resolving conflicts weeks in advance to protect blocks for strategy, product, and deep work.

• Leadership Coordination: Assist Senior Leaders with critical scheduling and logistical needs to ensure the executive team remains in sync.

• Meeting Prep: Ensure the Co-Founders are prepared for critical meetings, key presentations, and conferences/events.

Finance & Office Operations

• Accounts Payable (AP): Take ownership of the AP process. Manage invoice intake, process expense reports, and ensure vendors/suppliers are paid on time.

• Travel Management: Manage complex travel logistics, specifically for industry conferences, roadshows, and partner visits.

• Office Management: Serve as the on-site point person for the SF office. Keep the team engaged, the supplies stocked, and the environment conducive to high performance.

Technology & Process Improvement

• Tech Stack Optimization: Proactively identify "broken" processes and research/implement new technologies to fix them.

• Project Alignment: Track action items from leadership meetings to ensure nothing falls through the cracks. You are the "glue" that ensures the Co-Founders and Senior Leaders are aligned on deadlines.

• 4+ years of EA or Operations experience in a startup environment.

• You are high-energy, resilient, and comfortable with ambiguity. You have a bias for action and don't wait for permission to fix a problem you see.

• You are tech-savvy. You know your way around G-Suite, Slack, and Zoom, but you are also the person suggesting a new tool to make the office run smoother.

• You are comfortable handling invoices, tracking budgets, and working with finance tools.

• You believe that innovation happens in the room. You are excited to be in our San Francisco office 4 days a week.

If you’re passionate about building high-impact products that solve real-world problems, we’d love to hear from you. Apply today!